Centralized Staffing Coordinator - Multiple locations

Thank you for considering a career at Roper St. Francis Healthcare!

Scheduled Weekly Hours:

0.01

Work Shift:

Evenings/Nights (United States of America)

PRN 7pm - 7am (Staffing & Scheduling for all 4 location hospitals) 12 hour shifts - Monday - Sunday

Primary Function/General Purpose of Position  

The Centralized Staffing & Scheduling Coordinator performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. This includes creating and editing schedules to filling open shifts, timecard management, as well as mobilizing staff for daily needs that surface less than 24 hours before the start of a shift (cancellation, flexing, floating, and management of unplanned shift vacancies, as well as daily maintenance of unit/department schedules). This role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders. 

Essential Job Functions  

• Creates and edit schedules for nursing departments into the electronic scheduling system following all hospital policies, procedures, and guidelines. Assign specialty roles particular to each unit’s operational needs. 

• Prepares accurate daily and/or shift work schedules, which reflect forecasted needs in collaboration with nurse managers. 

• Approves or denies all schedule requests based on skill mix and needs of the unit, with communication to unit managers as appropriate. 

• Balances and publishes schedules at the end of the self-scheduling period to ensure all skill mixes are covered for unit efficiency; determine the vacancy rate for the various roles in the department and post incentive shifts in accordance with the incentive policy for the ministry. 

• Adjusts schedule to accommodate needs through acquiring additional personnel or reducing scheduled staff. Contacts available staff to best provide for unit care requirements utilizing available resources to fill open shifts. 

• Within 24 hours of shift time, determines complex department staffing needs and arranges appropriate coverage in the technology and communicate to the units. 

• Receives sick call notifications and manages unplanned shift vacancies; evaluates market staffing as a whole system to determine needs for recruiting associates for open shifts, leveraging technology to maximize inpatient resources with minimal fiscal impact to the hospital organization. 

• Maintains daily maintenance of unit/department schedules within the electronic staffing system. Effectively communicates critical or immediate staffing needs to nurse manager or their designee. 

• Approves or denies all timecard requests with attestations, with communication to unit managers as appropriate. 

• Prepares timecards for readiness for manager approval (Review and clean up exceptions) 

• Maintains staffing related records, files, and reports. Distributes reports to appropriate leaders, as determined by manager. 

• Assists with allocation of agency resources and other duties as assigned pertaining to contract labor. 

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation. 

Licensing/Certification 

None 

Education 

Associate degree in business, Data Management, or Related Field (preferred) 

Work Experience 

1 year experience with staffing & scheduling software (required) 

Previous experience in a healthcare setting (preferred) 

Training 

None 

Language 

None 

Patient Population  

NA 

Working Conditions  

Periods of high stress and fluctuating workloads may occur. 

General office environment. 

May have periods of constant interruptions. 

* Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control. 

Physical Requirements  

Physical Demands 

Frequency                                              0%                  1-33%                 34-66%                 67-100% 

Lifting/ Carrying (0-50 lbs.)                                            X                                                                        

Lifting/ Carrying (50-100 lbs.)                                       X                                                                       

Push/ Pull (0-50 lbs.)                                                      X                                                                        

Push/ Pull (50-100 lbs.)                                                  X                                                                       

Stoop, Kneel                                                                    X                                                                        

Climbing                                               X                                                                                                     

Balance                                                                              X                                                                        

Bending                                                                             X                                                                         

                                                                                                                                         

Work Position 

Frequency                                               0%                  1-33%                 34-66%                 67-100% 

Sitting                                                                                                                                                X        

Walking                                                                               x                                                                       

Standing                                                                            x                                                                         

                                                                                                                                      

Additional Physical Requirements/Hazards  

Physical Requirements  

Hear alarms/telephone/audio recordings 

Color Vision 

Acuity – near 

Hazards  

Not applicable to this position 

Skills 

Hard/Tech/Clinical Skills: 

Computer skills to include Microsoft Office 

Excellent written and verbal communication skills 

Scheduling Software 

Organization 

Stakeholder engagement 

Problem solving 

Teamwork 

Project Management 

Soft/Interpersonal Skills: 

Attention to detail 

Acceptance of authority 

Critical thinking 

Communication with all levels of professionals 

Teamwork 

Conflict resolution 

Active listening 

Relationship building 

Roper St. Francis Healthcare is an equal opportunity employer. 

As a Roper St. Francis Healthcare teammate, you’re part of a Misson that matters. We support your well-being – personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)

• Medical, dental, vision, prescription coverage, HAS/FSA options, life insurance, mental health resources and discounts

• Paid time off, parental and FMLA leave, and short- and long-term disability

• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

Department:

Resource Optimization Center (ROC) - Roper St Francis Healthcare

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [email protected].