California Notary Public – Videographer

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Join Our Videographer Network

Depositions by Filevine is establishing a network of reliable, technologically proficient, and meticulous commissioned notaries to serve as Videographers for remote proceedings in California. These individuals facilitate Zoom-based sessions by managing the virtual environment, supporting participants, and ensuring that transcripts are captured accurately.

This role provides a flexible earning opportunity with remote work and self-directed hours. This 1099 independent contractor position is ideal for those interested in exploring the evolving legal industry.

Please note: this posting is for notaries residing in California. If you are a notary in another state, please refer to our careers page for your specific location, as we frequently expand our network.

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Responsibilities

Procedural Execution & Facilitation

• Opening & Closing the Record: Manage the formal commencement and conclusion of the audio/video record by conducting read-ons and read-offs, ensuring adherence to California procedures.

• Script Adherence:. Conduct proceedings in accordance with established procedural scripts and legal prompts to maintain consistency and accuracy across sessions. Upon contractor’s request, Filevine will provide sample scripts at no additional cost. 

• Court Reporter Collaboration: Work closely and collaboratively with Court Reporters, including coordinating session handoffs and confirming participant readiness before going off or resuming the audio/visual record.

• Administrative Boundaries: Respect procedural boundaries by only logging required administrative data, as final orders remain the responsibility of the Court Reporter.

Technical Management

• Virtual Environment Oversight: Supervise the virtual Zoom environment, managing breakout rooms, screen sharing, and participant framing.

• Technical Support: Address real-time technical issues for attendees to ensure a seamless experience throughout the proceeding.

• Quality Assurance: Monitor audio and video conditions to safeguard the record for transcription and legal purposes.

• Branding & Presence: Maintain professional standards by managing Zoom display names and introducing yourself appropriately.

Administrative & Logistical Support

• Session Preparation: Prepare for sessions by reviewing deposition notices, providing documentation to the Court Reporter, and alerting Filevine of delays, if any.

• Attendance & Record Keeping: Ensure accurate record-keeping by collecting attendee details, maintaining precise timestamps throughout each session,  managing on/off-the-record transitions, and handling procedural steps that support a seamless legal process.

• Communication: Facilitate the flow of proceedings with professional and clear communication for all parties involved.

• Administer oaths: administer oaths for remote and/or virtual proceedings when needed.

• Outcome Reporting: Track event results accurately and close out administrative scripts once the questioning phase has concluded.

Qualifications

• Active Notary Public commission in the State of California (required).

• Technological proficiency with strong experience navigating Zoom features and virtual meetings.

• Reliable internet connection and a dedicated, professional workspace.

• Access to a video-enabled computer with modern software capabilities.

• Outstanding communication and organizational abilities.

• Ability to follow scripts accurately while adapting to live proceedings.

• Ability to work during standard business hours (9:00 AM to 5:00 PM PT).

• Familiarity with standard video conferencing platforms.

Bonus: Previous experience in the legal sector or court reporting workflows.

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Important Note

The Videographer will not be required to administer oaths at deposition events where a court reporter is also in attendance; this remains the responsibility of the Court Reporter. This role focuses on session facilitation, virtual environment management, and ensuring a seamless experience for all parties. 

This 1099 contract position offers flexibility while allowing you to build a professional relationship with a growing company. Apply today to contribute to the future of legal technology.

Cool Company Benefits:

- A dynamic, rapidly growing company, focused on helping organizations thrive 

- Competitive & Fair Pay

- Opportunity to learn from a dedicated leadership team

- Top-of-the-line company swag

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