Billing Coordinator

Job Details: Job Location: Allied Benefit Systems - CHICAGO, IL, Position Type: Full Time, Salary Range: $20.00 - $23.00Hourly, Job Category: Accounting & Finance, POSITION SUMMARY

The Billing Coordinator is responsible for executing and supporting the end-to-end group medical premium billing cycle for assigned clients. This includes maintaining account setup and rate accuracy, cross referencing member eligibility, processing monthly billing files, generating invoices, and validating billing outputs within QicLink and other supporting technical systems to ensure completeness and accuracy prior to release.

This role works closely with the internal Billing, Eligibility, AP, AR, and Client Services teams to resolve premium billing discrepancies, implement account changes, and ensure billing aligns with quoted rates and system configurations. The Billing Coordinator is also responsible for identifying issues impacting billing accuracy and escalating or resolving them to prevent recurrence.

ESSENTIAL FUNCTIONS

Execute monthly premium billing processes in QicLink system, including importing and validating billing files across multiple clients and lines of business with differing invoicing rules
Generate and distribute invoices based on generated billing results, client requirements, and service activity 
Identify, research, and resolve billing discrepancies, including missing charges, incorrect amounts, or system processing issues 
Create and manage self-bill processes for applicable clients and services 
Review billing outputs for accuracy and completeness, including validation of rates, eligibility, and service configurations 
Set up new accounts and implement changes to existing accounts, ensuring alignment with client contracts and operational requirements 
Audit account setups and changes to confirm proper configuration and prevent downstream billing errors 
Partner with AR, AP, Eligibility, and Client Services teams to resolve billing-related questions, exceptions, and client inquiries 
Maintain tracking tools and reporting (Excel, Access, or system-based) to monitor billing activity, issues, and completion status 
Support state reporting and other client-specific reporting requirements tied to billing outputs 
Identify and analyze recurring issues, perform root cause analysis, and recommend corrective actions and process improvements
Ensure adherence to internal controls, audit requirements, and established billing procedures 
Other duties as assigned

EDUCATION

High School diploma or equivalent required 
Associate or Bachelor's coursework in Business, Accounting, or Finance preferred

EXPERIENCE AND SKILLS 

Minimum 1–2 years of experience in group medical premium billing
Working knowledge of group premium rates and member eligibility
Ability to produce accurate group premium invoices in a high-volume, deadline-driven environment
Experience supporting billing processes, invoicing, or data validation
Strong attention to detail with a focus on accuracy in billing and data processing
Ability to identify discrepancies, perform root cause analysis, and recommend corrective actions
Strong organizational and time management skills with the ability to manage multiple priorities and deadlines 
Ability to work independently in a structured, process-driven environment 
Effective communication skills using Microsoft Outlook and Teams to coordinate across internal teams and resolve issues 
Strong Microsoft Excel skills, including data validation, reconciliation, and basic analysis, with experience using tools such as Power Query preferred
Experience working with financial systems, billing platforms, or database tools preferred 
Ability to quickly learn and navigate internal systems, including QicLink and Power BI reporting tools

POSITION COMPETENCIES

Accountability 
Communication 
Customer Service Orientation 
Functional/Technical Skills 
Quality Focus 
Time and Task Management

PHYSICAL DEMANDS 

This is a standard desk role requiring extended sitting and computer work. 

 WORK ENVIRONMENT

Remote 

Here at Allied, we believe that great talent can thrive from anywhere. Our remote friendly culture offers flexibility and the comfort of working from home, while also ensuring you are set up for success. To support a smooth and efficient remote work experience, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 100Mbps download/25Mbps upload. Reliable internet service is essential for staying connected and productive.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Compensation is not limited to base salary.  Allied values our Total Rewards, and offers a competitive Benefit Package including, but not limited to, Medical, Dental, Vision, Life and Disability Insurance, Generous Paid Time Off, Tuition Reimbursement, EAP, and a Technology Stipend.

Allied reserves the right to amend, change, alter, and revise, pay ranges and benefits offerings at any time.  All applicants acknowledge that by applying to the position you understand that the specific pay range is contingent upon meeting the qualification and requirements of the role, and for the successful completion of the interview selection and process.  It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.Qualifications: