Bid Manager

Company Description

Zayo provides mission-critical bandwidth to the world’s most impactful companies, fueling the innovations that are transforming our society. Zayo’s 141,000-mile network in North America and Europe includes extensive metro connectivity to thousands of buildings and data centers. Zayo’s communications infrastructure solutions include dark fiber, private data networks, wavelengths, Ethernet, and dedicated Internet access. Zayo serves wireless and wireline carriers, media, tech, content, finance, healthcare and other large enterprises.

Position Summary 

The Public Sector Bid Manager leads the end-to-end proposal lifecycle for public sector and enterprise opportunities. The role manages proposal strategy, planning, compliance, stakeholder coordination, proposal development, reviews, production, and submission while ensuring responses are accurate, compelling, compliant, and aligned with win strategies. 

Please Note - Evergreen Job Posting: At Zayo, we're always looking for great talent to continually build our network of talented professionals to support current and future business needs. This is an evergreen job posting intended to establish a pipeline of qualified candidates for current or potential opportunities within our organization. While there may not be an immediate opening for this position, we encourage interested candidates to apply for consideration as relevant opportunities become available. Applications may be reviewed on an ongoing basis, and members of our Talent Acquisition team may contact candidates whose qualifications and experience align with current or future hiring needs. 

Key Responsibilities — Proposal Leadership 

• Serve as the project manager and primary point of contact for assigned proposal opportunities. 

• Lead assigned RFx opportunities from qualification through final submission. 

• Coordinate subject matter experts, reviewers, executives, and contributors. 

• Own proposal quality, compliance, messaging, and production. 

• Develop proposal schedules, compliance matrices, outlines, templates, responsibility assignments, and action trackers. 

• Schedule and facilitate kickoff meetings, proposal status meetings, color team reviews, executive reviews, and submission readiness reviews. 

• Identify and proactively escalate schedule, resource, compliance, and proposal risks before deadlines. 

Key Responsibilities — Proposal Development 

• Analyze RFI, RFQ, RFP, and other solicitation documents to identify requirements, evaluation criteria, and compliance obligations. 

• Partner with Sales, Capture, Product, Engineering, Legal, Pricing, Security, Operations, Marketing, and other stakeholders to develop compliant, compelling responses. 

• Draft, edit, and review proposal content for clarity, consistency, accuracy, and customer focus. 

• Ensure win themes, discriminators, technical solutions, customer value propositions, and executive messaging are consistently reflected throughout the proposal. 

• Conduct editorial, compliance, and quality reviews for accuracy, consistency, readability, formatting, and adherence to solicitation instructions. 

• Manage proposal production, formatting, packaging, and electronic submission. 

Key Responsibilities — Cross Functional Coordination 

• Partner with Sales, Product, Engineering, Legal, Security, Operations, Marketing, Pricing, and Contracts. 

• Support executive reviews and pricing approvals. 

• Capture lessons learned and incorporate improvements into future proposals and reusable content. 

• Maintain proposal records, metrics, and reporting. 

• Support development of proposal best practices, templates, and process improvements. 

Required Qualifications 

• Bachelor's degree or equivalent professional experience. 

• 3 to 5+ years of proposal, bid, capture, or project management experience. 

• Experience managing complex RFx responses, including public sector procurements.  

• Excellent writing, editing, communication, organization, and project management skills. 

• Advanced Microsoft Office skills and experience with proposal management tools. 

• Ability to manage multiple concurrent pursuits under aggressive deadlines, including occasional work outside normal business hours during critical proposal periods. 

Preferred Qualifications 

• Experience supporting public sector procurements. 

Estimated base salary range: $68,100 - $104,700 USD/annually.

The base pay range shown is a guideline and reasonable estimate for this role. It takes into account the wide variety of factors that are considered in making compensation decisions. Actual compensation offered may vary from the posted range based upon geographic location, work experience, skill level, certifications, and other business and organizational needs. Non- sales roles may be eligible to participate in a discretionary annual incentive plan. Sales roles may be eligible to participate in a sales incentive plan.

Additionally, this position may be eligible for certain benefits, such as health insurance, life insurance, disability retirement plans, paid time off.

The posting will be active for a minimum of 3 days. The active posting will continue to extend by 3 days until the position is filled.

Benefits, Rewards & Wellness

• Excellent Health, Dental & Vision Insurance
• Retirement 401(k) Savings Plan
• Generous paid time off policy including paid parental leave

Zayo is an equal opportunity employer to all protected groups, including protected veterans and individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

As part of the application, hiring, onboarding, and/or employment process, Zayo or its affiliates, partners, and vendors may collect, store, and use biometric identifiers and biometric information (collectively, “Biometric Data”), such as fingerprints, facial geometry scans or other unique biological characteristics. Zayo uses CLEAR1, a third-party identity verification service, to verify applicant identity during the hiring process. CLEAR1 may collect Biometric Data, including facial geometry scans and/or other biometric identifiers, to authenticate your identity. Biometric Data will be retained pursuant to CLEAR1’s policies, which can be found here: https://www.clearme.com/clear1-credential-policy-crp. Zayo will not sell, lease, trade, or otherwise profit from any applicant's or employee's Biometric Data. By proceeding with your application, you acknowledge this disclosure. Prior to any collection of Biometric Data — including through CLEAR — you may be presented with a separate consent form and asked to provide your written authorization in accordance with applicable federal, state, and local laws, including the Illinois Biometric Information Privacy Act (BIPA), the Texas Capture or Use of Biometric Identifier Act (CUBI), and other applicable biometric privacy statutes.