AY2627 Student Assistant - Events & Operations (Work-Study Required)

AY2627 Student Assistant - Events & Operations (Work-Study Required)

Student
employees are a valuable part of the Conference & Event Services staff. We
rely on you to provide excellent customer service to the many people who host
events on campus. The primary duties of this position include:

Event
Support

· Greet
students, faculty, and staff
· Use 25Live
to track event coverage
· Review
event diagrams to ensure proper setup
· Monitor
spaces during events and communicate last minute changes to Facilities and

Catering

· Complete
clerical tasks as assigned

Audiovisual
Services

· Set up
integrated audiovisual in event spaces
· Set up
outdoor sound systems
· Assist in
setups for complicated audiovisual needs
· Inventory
equipment as needed

Tips for
Success

Ø Student
employees work up to 15 hours per week. Please clock in and out of Kronos as
close to your start and end time as possible.
Ø If you are
running late or are sick, please send an email Jesse Reed and copy John Hawn.

Guidelines for call offs:

o Call offs
are for emergencies only. An emergency means illness, an urgent family issue,
or a last-minute class conflict.
Ø We use a
program called When to Work to manage schedules. If you need time off, please
use When to Work to mark yourself as unavailable. We ask that you change your
preferences in When to Work by Wednesday at 5pm for the following week.
Schedules are published on Wednesday. You can also use When to Work to request
trades with other employees if you have a last-minute conflict.
Ø When you
are working, you are representing the university. Your nametag is mandatory so
clients can recognize that you are there to assist with their event. Dress is
casual, but you are not allowed to wear flip-flops or open toed shoes, ripped
jeans, yoga or sweatpants, casual shorts, or anything with profanity or
offensive language. On occasion, we may require that you dress up for a
high-level event. Students will be sent home to change if they are not wearing
suitable attire.
Ø We have
two mandatory training sessions. All employees are required to attend - TBD
Ø If you
aren’t sure about how to do something, just ask a staff member! We are all
happy to help.

We respect
that, as a student, your studies need to come first. We can be flexible to
accommodate your coursework but in return we need you to be responsible. We
want you to be successful both at school and at work. Thank you for being a
valuable member of our team!