Auxiliary Services & Events Coordinator

Job Details: Job Location: Cambridge Campus - Cambridge, MA, Salary Range: $45000.00 - $55000.00Salary/year, The Auxiliary Services & Events Coordinator plays a pivotal role in ensuring smooth day-to-day administrative, logistical, and facility operations across the School. Reporting directly to the CFOO, this in-person role oversees campus event planning, student transportation services, traffic policies, catered lunch service, and general operational support to foster a well-organized environment for students, staff, and external partners. 

This is a part-time staff position (20 to 30 hours a week). Occasional evening duties required. 

This position is not eligible for visa sponsorship. 

Salary range for 30 hours: $45,000-55,000

Key Responsibilities

Events & Space Management

Lead end-to-end event logistics for internal functions, including space allocation, catering needs, servers bookings, equipment rentals, supplies ordering, parking consideration requests, and physical setup coordination.
Conduct regular operational cross-departmental alignment meetings with Facilities and IT to review upcoming scheduling and resource requirements.
Develop, maintain, and communicate clear school-wide policies regarding event planning and space usage.
Oversee master scheduling and facility reservations for non-academic activities, serving as the primary liaison for community partner organizations.
 

Transportation & Traffic Coordination

Manage external bus vendor relations and routes for both private service and public school system transit options.
Oversee family enrollment, scheduling, and invoicing communications for school transportation services.
Generate daily transportation manifests.
Maintain up-to-date traffic policies.
 

Hot Lunch Service

Oversee the hot lunch program, serving as the central point of contact for vendor menus, parent communications, and lunch duty staffing.
Organize vendor financial submissions in coordination with the Business Office.
 

General Operations & Administrative Support

Front Desk coverage on Friday mornings 7:00am-12:30pm.
Provide operational assistance across departments, including supporting Front Desk coverage and substitution as needed.
Manage relationships with photography services (Picture Days).
Manage inventory and replenishment of supplies for shared faculty spaces and operational machinery.
Serves as liaison for external groups that use the School’s space on a courtesy basis.
Execute additional operational duties as assigned by the CFOO.

Qualifications and Benefits: Qualifications

Strong organizational, project management, and multi-tasking skills with high attention to detail.
Excellent interpersonal and written communication skills for interacting with parents, faculty & staff,  third-party vendors, and other external constituents.
Three to five years of relevant experience organizing events and/or in administrative, logistical, and facility operations.
Ability to work fully in-person and collaborate across multiple departments (Facilities, IT, Finance, Advancement).
French will be a plus.

Benefits:

Medical, Dental, Vision Plans (we offer a PPO plan and 2 HMO plans for a fee)
HSA, FSA, and Dependent-Care FSA programs
Immediate vesting retirement plan and fully vested 2% after one year of service
Employer-sponsored long term disability
Competitive Compensation: Salary based on years of teaching experience and educational degree.
Professional development opportunities including tuition assistance for qualifying programs
Transportation incentives
12 week parental leave after two years of employment
Language Classes offered

NON DISCRIMINATION POLICY

The International School of Boston provides equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, pregnancy, military veteran status, or other status protected by applicable federal, state and local laws. The International School of Boston complies with all applicable in relation to the terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The International School of Boston expressly prohibits any form of unlawful employee harassment or other discrimination. At International School of Boston we aspire to create a diverse, equitable, and inclusive school community.  We recognize that reducing homogeneity in our teaching force is an essential step, along with creating conditions where a diverse, interculturally competent workforce can thrive across all lines of difference.  We strongly encourage candidates who would contribute to that diversity to apply.