AUTOMOTIVE BILLING CLERK

Job Details: Job Location: Hanania Chevrolet - St Augustine, FL, Salary Range: Undisclosed, Automotive Billing Clerk

If you are looking for an exciting and rewarding career, the retail automotive industry offers an excellent opportunity to grow and succeed. Working in a dynamic, fast-paced, and constantly changing industry, automotive professionals play an important role in meeting the needs of today's high-tech society.

At Hanania Automotive Group, we offer a variety of challenging and rewarding career opportunities for qualified, motivated individuals. As our organization continues to grow, we are currently seeking a detail-oriented and organized Automotive Billing Clerk to join our Accounting team.

Job Description

The Automotive Billing Clerk is responsible for the accurate and timely processing, billing, and posting of new and used vehicle sales. This position ensures that vehicle deals are properly documented, all funds are received and accounted for, and transactions are accurately recorded in the dealership's accounting system.

The ideal candidate is highly organized, detail-oriented, comfortable working with numbers and financial documents, and able to manage multiple priorities in a fast-paced dealership environment.

Key Responsibilities

Process and bill all new and used vehicle deals accurately and in a timely manner
Post completed vehicle deals and related transactions into the dealership accounting system
Receive, receipt, and accurately account for all monies received from new and used vehicle sales
Review deal jackets for accuracy, completeness, and required documentation and signatures
Verify VINs, customer information, vehicle information, pricing, taxes, fees, trade-in information, and other deal details
Identify and resolve missing information, discrepancies, and accounting errors prior to finalizing deals
Maintain accurate accounting records for vehicle sales, gross profits, receivables, and vehicle inventory
Process payoff checks for trade-in vehicles and ensure payments are sent to the appropriate financial institution in a timely manner
Process dealer trades both in and out of the dealership and ensure all related documentation is accurate
Maintain accurate records of vehicle inventory and deal status
Prepare and maintain salesperson commission reports
Monitor and maintain lists of commissions on hold and assist with resolving outstanding items
Reconcile deal-related transactions and assist with identifying discrepancies between sales and accounting records
Route paid and completed deals to the Tag and Title Clerk promptly once funds are received in-house
Maintain organized files and ensure completed deals are properly documented and retained
Communicate with Sales, Finance, Title, Accounting, management, and other departments to resolve deal-related issues
Provide administrative and accounting support to management and other departments as needed
Maintain confidentiality of customer, financial, and dealership information
Perform other duties as assigned by the supervisor

The Hanania Advantage

Competitive compensation 
Medical, dental, and vision insurance
401(k) with company participation
Paid time off and holidays
Employee vehicle purchase program
Opportunities for growth and advancement within the Hanania Automotive Group
Supportive, team-oriented culture with long-term career potential

Qualifications: Qualifications & Requirements

High School Diploma or GED
Basic working knowledge of accounting
Intermediate Microsoft Office skills
Strong mathematical and organizational skills
Excellent attention to detail and accuracy
Valid Driver’s License with a clean driving record
Strong communication and customer service skills
Ability to work independently in a fast-paced environment
Previous automotive dealership or billing experience preferred
Enthusiasm for the automotive dealership industry
Must be able to pass pre-employment screen (background & hair follicle drug test)

Equal Opportunity Employer

Hanania Automotive Group is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.