Billing Coordinator & Administrative Support - Temp

Job title:  Billing Coordinator & Administrative Support – Temp

Department: Legal & Compliance         

Location: Jacksonville, Florida                                     

The hourly pay for this position is expected to be between $30 to $35/hr

Company overview 

Nomura is a financial services group with an integrated global network. By connecting markets East & West, we service the needs of individuals, institutions, corporates and governments through our four business divisions: Wealth Management, Investment Management, Wholesale (Global Markets and Investment Banking) and Banking. 

Driven by the insights of some 28,000 people worldwide, we put our clients at the center of everything we do, delivering unparalleled access to, from and within Asia. For further information about Nomura, visit www.nomura.com  
 

Aon’s Benefit Index®, Nomura’s benefits rank #1 amongst our competitors

Department & Role overview:
We are seeking a detail-oriented Billing Coordinator & Administrative Support to provide support to our Americas Legal and Compliance functions. This role is critical in ensuring smooth billing & administrative operations across the Legal & Compliance division.

Role Description:

Invoice Management

• Process and manage legal fee invoices through CSC (third-party e-billing platform)
• Process vendor invoices in PeopleSoft system for Legal and Compliance functions
• Collaborate with Accounts Payable and KYC teams to facilitate new vendor onboarding in PeopleSoft
• Track and monitor approved invoices, and ensure accurate and timely processing of all invoice payments

Travel & Expense Management

• Process travel and expense (T&E) reports
• Coordinate with Accounts Payable teams to resolve any discrepancies
• Track and monitor approved T&E reports, and ensure accurate and timely processing of all T&E reports

New hire onboarding

• Coordinate and execute new hire setup processes
• Track and monitor new hire setup, and ensure all onboarding requirements are completed in a timely manner

Skills, experience, qualifications and knowledge required:

• Proven experience in administrative support, preferably within legal or compliance environments
• Strong proficiency with financial systems (PeopleSoft experience highly preferred)
• Must be detail-oriented with excellent organizational skills
• Strong communication skills and ability to work collaboratively across departments
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite
• Experience with e-billing platforms is a plus

Successful candidates will be engaged under a contract for services with a third party.

Successful Candidates will not be employed by nor have any employment relationship with Nomura.