Assistant Catering Coordinator
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Gage Marine Corporation
Williams Bay, WI, US
Summary
The Assistant Catering Coordinator will manage the execution of signed catering contracts by building detailed event files, maintaining the catering calendar, and serving as a primary client contact. This role also requires coordinating with internal staff, managing event data, and providing essential on-site support during events.
Job Description
Description
Lake Life Catering is growing fast, and we're looking for a detail-oriented Assistant Catering Coordinator to join our team. Working directly alongside our lead Catering Coordinator, you'll ensure every signed contract is executed flawlessly, from initial event setup through the big day. This is a dynamic role that blends behind-the-scenes organization with on-site event support, perfect for someone who thrives under pressure and takes pride in ensuring nothing falls through the cracks.
This position is a defined growth opportunity. Our goal is to develop the right candidate into a full Catering Coordinator role as the business continues to expand.
ABOUT GAGE MARINE?
Gage Marine Corporation includes Gage Marine Boat Sales and Service, Lake Geneva Cruise Line, PIER 290 Restaurant, Lake Life Catering, and the Lake Life Store. Founded in 1873, our family of businesses brings the spirit of the lake life to locals and visitors across Wisconsin. With a passion for fun and a commitment to excellence, we serve our customers, colleagues, and community every day. Gage Marine has locations in Delavan, Fontana, Green Lake, Lake Geneva, Minocqua, and Williams Bay. Lake Life Begins with Gage.
ABOUT LAKE LIFE CATERING
Lake Life Catering is a premier venue and catering company dedicated to creating unforgettable experiences. From weddings to corporate events and everything in between, we pride ourselves on exceptional service, creative culinary offerings, and beautifully managed events. Nestled in the heart of Lake Geneva, our team brings passion, precision, and personality to every event we host or cater.
RESPONSIBILITIES
• Receive signed catering contracts and build out complete event files — menus, timelines, guest counts, dietary needs, and venue logistics
• Maintain and manage the catering calendar, proactively flagging conflicts or gaps
• Serve as a primary point of contact for clients after booking, gathering outstanding details, and keeping communication timely and professional
• Coordinate with kitchen and front-of-house staff to ensure full event-day readiness
• Manage event data in our catering CRM, keeping all records accurate and up to date
• Provide on-site support at events to ensure smooth, seamless execution
• Assist with incoming leads and inquiries to support the sales and booking process
• Support post-event wrap-up, including documentation and client follow-up
QUALIFICATIONS
• Exceptional organizational skills and attention to detail — you catch what others miss
• Experience with catering or event management software preferred
• Comfortable in a fast-paced, high-volume hospitality environment
• Professional and warm communicator, both written and in person
• Availability for some evenings and weekends to support events
• Prior catering, events, or hospitality experience is a plus, but the right attitude matters most
GROWTH OPPORTUNITY
This role is designed as a stepping stone. We are actively looking for someone who wants to grow with Lake Life Catering and has the drive and talent to advance into a full Catering Coordinator position. We invest in our team and promote from within.
WORK SCHEDULE
30-40 hours per week. Evenings, weekends, and holidays are required.
