AP/Purchase Order Clean Up Analyst

Accounts Payable Analyst - Purchase Order Clean Up Project (3 Month Contract)

*Deltek Costpoint Required*

Job Description

The AP/Purchase Order Clean Up Analyst will lead a high-impact project to review and close approximately 6,000 purchase order lines, working closely with accounts payable and procurement leadership. This role focuses on investigating old, open commitments in Costpoint, reconciling vendor information, and ensuring accurate closure of commitments by a defined deadline.

Responsibilities

• Review and investigate all old, open purchase order commitments in Costpoint to determine the appropriate resolution.
• Analyze each commitment to identify whether it should be closed, adjusted, or further researched based on supporting documentation and system data.
• Close out commitments in Costpoint once the appropriate resolution has been identified and validated.
• Reach out to vendors to request and obtain statements in order to check for outstanding invoices.
• Compare vendor statements against internal accounts payable records to ensure no invoices have been missed.
• Perform reconciliations to confirm that commitments, purchase orders, and invoices are aligned and accurately reflected in Costpoint.
• Provide clear, professional biweekly status updates to accounts payable and procurement leadership on project progress and backlog reduction.
• Work toward clearing the backlog of approximately 6,000 purchase order lines by December, meeting project timelines and quality expectations.
• Use basic Excel to track, organize, and analyze data related to commitments, purchase orders, and vendor statements.
• Apply knowledge of three-way match processes in quantity-based purchase order lines to understand how commitments respond and close.
• Communicate effectively and professionally with internal teams and external vendors to resolve discrepancies and obtain needed information.
• Work independently as a self-starter, managing workload, priorities, and deadlines without close supervision.

Essential Skills

• At least 2 years of experience working with Costpoint, including specific knowledge of how commitments function within the system.
• Hands-on experience in purchasing and accounts payable processes.
• Ability to investigate and resolve open purchase order commitments in Costpoint.
• Understanding of three-way match processes for quantity-based purchase order lines and how commitments close when quantities are fully keyed and posted.
• Basic proficiency in Excel for tracking, organizing, and analyzing data.
• Experience with reconciliation of vendor statements, purchase orders, and invoices.
• Strong ability to work independently as a self-starter.
• Professional and effective communication skills with internal teams and vendors.

Contact Me: Catherine Sullivan, Recruiter

View my availability here:

Book a Meeting

Job Type & Location

This is a Contract position based out of Virginia Beach, VA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Sep 18, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.