AP Specialist

Accounts Payable Specialist is responsible for managing and processing a company’s outgoing payments in an accurate, timely, and controlled manner. This role ensures vendors are paid correctly, financial records are maintained, and company policies and accounting procedures are followed.  This is a Part-Time position, 24 to 29 hours per week 

Essential Duties AND Responsibilities: 

·         Printing/matching/coding AP invoices & PO receipt - packing slips 

·         Approval request or verification for non-PO invoices 

·         Matching AP checks to invoice copies and preparing checks for mailing 

·         Following up with purchasing/shipping/engineering on invoice discrepancies 

·         Assist with Monthly/Annual Reconciliation AP aging & unvouchered receipts 

·         Assist with Year-end processing of 1099's 

·         Filing AP checks/invoices & unvouchered receipts/packing slips 

·         Ad-hoc reporting and payment status inquiries from vendors 

·         Biweekly pickup of PO receipt paperwork from GNIC 

·         Perform additional payment status inquiries as needed.  

Qualifications, Skills & Abilities: 

·         Proficiency with Microsoft Office and other computer systems 

·         Proficient with Excel spreadsheets and formulas 

·         Excellent communication, verbal, written, customer service, and organizational skills. 

·         Ability to work a flexible schedule  

·         Must have the ability to deal effectively and interact well with customers and employees 

·         Ability to multi-task, manage interruptions, establish work priorities, handle stress, and effectively function in a fast-paced environment 
 

Experience & Education: 

·         High school diploma or equivalent 

·         1-2 years Accounting Experience

·         Strong attention to detail and accuracy

·         Knowledge of accounting principles and financial systems

·         Strong organizational and time management skills

·         Ability to handle confidential information

·         Effective communication skills
 

Computer Skills: 

• Proficient in Microsoft Outlook, Office, Word, Excel, and Internet applications. 
   

Certificates & Licenses: 

·         Must provide valid document(s) to work in the US. 

Physical Demands: 
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the following may be required: 

·         Be able to lift 20-50 pounds. 

·         Repetitive hand movements (keyboard, calculator). 

·         Frequently required to walk, sit and stand.