Advancement Coordinator

Job Details: Job Location: Administrative Office - Newport News, VA, Education Level: Not Specified, Salary Range: $40000.00 - $42000.00Salary/year, Travel Percentage: None, Job Category: Admin - Clerical, TITLE: Advancement Coordinator

PERFORMANCE PROFILE SOURCE: Management Professional

DEPARTMENT: Development and Administrative

REPORTS TO: Chief Development Officer

Primary Function

The Advancement Coordinator provides essential administrative, data, and operational support to the Resource Development, Administration, and Human Resources departments. This role supports fundraising operations, donor stewardship, financial documentation, and office coordination to ensure accurate records, timely acknowledgements, and efficient advancement processes.

Key Roles

• Team Player: Demonstrates a strong commitment to BGCVP’s mission and supports cross-departmental collaboration. Willing to assist where needed in a fast-paced nonprofit environment.

• Advancement Operations: Supports fundraising and donor relations efforts through accurate data management, reporting, and stewardship coordination.

• Data & Systems Management: Maintains donor, tax credit, and financial records to ensure compliance, accuracy, and timely reporting.

• Administrative & Office Support: Provides front-office assistance and general administrative support as needed.

• Event & Program Support: Assists with development events and organizational initiatives.

• Problem-Solving: Present solutions, not problems, in line with BGCVP’s mission.

Key Responsibilities

• Perform general data entry as required across Development, Administration, and HR functions

• Manage Neighborhood Assistance Tax Program (NAP) data, documentation, and reporting

• Enter, maintain, and generate reports in DonorPerfect • Assist with donor stewardship processes, including acknowledgements and follow-up support

• Manage receipt processing and documentation • Provide general office finance support as needed • Answer phones and assist with front-office communications

• Support events and fundraising activities, including preparation and day-of assistance

• Perform other duties as assigned in support of organizational operations

Skills/Knowledge Required

• Strong attention to detail and organizational skills

• Ability to manage confidential donor and financial information

• Proficiency with donor databases and office software (including DonorPerfect, Microsoft Office, and Google Workspace preferred)

• Strong written and verbal communication skills

• Ability to manage multiple priorities and deadlines

• Team-oriented mindset with a willingness to support multiple departments

• Valid driver’s license and ability to travel.

Work Environment

• Normal office environment; 40 hours per week, Monday through Friday, 8:30 AM5:00 PM, with occasional evening and weekend hours as needed with events

Compensation

• Comprehensive benefits package including salary, medical/dental benefits, vacation, and retirement account

• Annual salary range: $40,000-$42,000
Qualifications: