Admissions Office Assistant

Job DetailsJob Location: Mount St. Joseph University - Cincinnati, OH 45233Job Location: Mount St. Joseph University - Cincinnati, OH

Employer Address: Mount St. Joseph University 5701 Delhi Rd. Cincinnati, OH 45233

Department: Admissions

Status: Non-Exempt

Supervisor Contact Information: Nita Hughes, Manager, Admission Visits and Events Planning | [email protected] | 513-244-4229

Pay: The Student Employee Pay Wage Policy can be found on myMount

Evaluation Period: Annual performance evaluations if the student works the entire academic year. If the student works one semester, the performance evaluation will be completed after that semester.

Purpose: The Admission Office Assistant serves as an assistant to the administrative and professional staff of the Office of Admission and assists with various Clerical and Admission duties. The Admission Office Assistant reports directly to the Manager, Admission and Events Planning.

Duties & Responsibilities:

ASSIST WITH VARIOUS ADMISSION OFFICE TASKS

Compile mailings, replenish marketing materials, file documents, compile prospective student folders, prepare giveaways
File items in student records
Type labels, letters and cards
Data input of student inquiry cards and test scores into Slate software program
Enter Group and Individual visit information cards for Traditional and Transfer prospective students in Slate, enter and compile visit survey form data weekly, etc.
Copy materials as requested
Word processing (Microsoft Word projects) as assigned
Mail: mail inquiry packets, financial packets, various letters as needed
Scan materials as assigned
Record keeping of inventory
Stock supplies when low stock
Keep display racks around campus filled
Retrieve and lift supplies from the Cage/ Storage Room 40 as needed
Replenish visit folders and athletic folders when supply is low
Make deliveries to departments as needed/ requested
Help prepare Discover the Mount event items and other event prep as needed
Fold visitor t-shirts after delivery in preparation for daily visits and event give aways
Restock water in Admissions and LIB 115 refrigerators
Proactively assist with Admission Department daily work and projects as needed
Work with and support Traditional/ Transfer/Adult and Graduate Admission teams as requested/ required
Assist Admission Counselors with projects as needed; compile stats, mailings, files, etc. as assigned
Assemble and distribute admission material for other departments upon request
Develop sound record keeping and filing procedures
Texting/ e-mailing/ calling prospective students, writing postcards, helping with Admission campaigns and other work as assigned
Perform other duties as assigned

ASSIST WITH FRONT DESK ADMISSION OFFICE TASKS

Receptionist/ Front desk coverage as needed
Phone skills; answering phones
Provide first class customer service to all visitors, maintain professional demeanor with students/ visitors and within the Admission Department
Welcome guests of the Office of Admission, assist at the Admission Front Desk providing coverage as needed, answering phones and assisting visitors with wayfinding to various departments
Complete AVI meal ticket documentation as approved when covering front desk
Complete Admission visit student campus visit excuses when covering front desk

ASSIST WITH INDIVIDUAL CAMPUS VISIT AND GROUP VISIT TOURS

Give Campus Tours (with required training) occasionally as needed during regularly scheduled work hours
Assist with Admission Department Group visits and Group campus tours occasionally as needed

OTHER EXPECTATIONS & DUTIES AS ASSIGNED

Dress code when on-campus: (student appropriate attire, no other University logos)
Maintain a high level of enthusiasm and professionalism when working with prospective students and their families
Cell phones should not be in use while working unless there is an emergency

ASSIST WITH INDIVIDUAL CAMPUS VISIT AND GROUP VISIT TOURS

Give Campus Tours (with required training) occasionally as needed during regularly scheduled work hours
Assist with Admission Department Group visits and Group campus tours occasionally as needed

OTHER EXPECTATIONS & DUTIES AS ASSIGNED

Dress code when on-campus: (student appropriate attire, no other University logos)
Maintain a high level of enthusiasm and professionalism when working with prospective students and their families
Cell phones should not be in use while working unless there is an emergency

Qualifications 

QUALIFICATIONS

Must be currently enrolled student at Mount St. Joseph University
Federal work-study eligible
Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)
Must be able to learn and become proficient in the use of Slate software used in the Office of Admission 
Ability to work independently, to take initiative and to meet/ exceed deadlines
Well organized, punctual, and reliable
The ability to communicate sensitively and tactfully, both orally and in writing, with individuals at all levels within the University
Must possess experience in areas as referenced in the job description above
Must possess other identified/ required qualifications necessary for completion of assigned duties
Must possess the ability to communicate sensitively and tactfully, both orally and in writing with individuals at all levels within the University
Must be able to lift up to 30 lbs.

To apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.

A review of resumes will begin immediately and continue until the position is filled.

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Mount St. Joseph University is an Equal Opportunity Employer