Adminstrative Assistant - Engineering

At PEARCE, we've got a career for you!

Pearce is a leading technology-enabled provider of asset management solutions for mission-critical electromechanical infrastructure throughout North America. Pearce provides technical maintenance, repair, operations, and engineering services for uninterruptible power supply (UPS) systems, backup power generators, battery energy storage systems (BESS), critical cooling systems, and other electrical and mechanical infrastructure across end markets such as renewable energy, telecom, and data centers. Founded in 1998, Pearce has more than 4,000 employees and 28 locations across the U.S. Pearce is a wholly owned subsidiary of CBRE Group, Inc., the world’s largest commercial real estate services and investment firm. To learn more about Pearce visit http://www.pearce-services.com.

ADMIN SUPPORT II – HOURLY

Impact

The Admin Support II provides essential administrative and operational support to the Engineering team by maintaining accurate records, organizing complex files, preparing schedules, compiling reports, and assisting with departmental documentation. This role helps ensure engineering operations run efficiently by supporting data accuracy, document control, reporting, and coordination across internal teams.

This position requires strong attention to detail, advanced Excel skills, and the ability to work independently with limited supervision. The Admin Support II will play an important role in supporting engineers, tracking project information, and gathering data used for departmental and project-specific reporting.

Core Responsibilities

• Maintain complex files, records, and departmental documentation in an organized and accurate manner.

• Prepare schedules, reports, correspondence, and other documents from rough drafts or provided information.

• Compile, review, and check reports for accuracy, completeness, and consistency.

• Search, investigate, and verify information contained in files, records, databases, and internal systems.

• Process departmental documents requiring specific knowledge of functional operations and engineering workflows.

• Post and update records, including accounting records and continuing property records as needed.

• Assist engineers and team members with administrative, reporting, and documentation requests.

• Gather, organize, and coordinate statistical data for departmental or project-specific reports.

• Use various formats and systems to prepare reports, track data, and support engineering documentation needs.

• Maintain confidentiality and accuracy when handling sensitive departmental or project information.

• Support ongoing process improvements related to file management, reporting, and administrative workflows.

• Follow up on outstanding items, requests, or documentation needs to ensure timely completion.

• Work independently with a high level of initiative, organization, and accountability.

Core Requirements

• Advanced Excel skills, including the ability to manage, organize, analyze, and report data.

• Proficiency with Microsoft Office 365, including Excel, Word, Outlook, and related tools.

• Strong knowledge of databases is preferred.

• Experience supporting telecom field operations or engineering teams is preferred.

• Strong attention to detail and ability to maintain accurate records and documentation.

• Ability to compile, review, and validate reports and departmental data.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Ability to work with limited supervision while maintaining a high level of follow-up and accountability.

• Strong written and verbal communication skills.

• Ability to support engineers, project teams, and departmental leaders in a fast-paced environment.

• Comfortable working with complex files, records, schedules, and reporting requirements.

• Ability to learn internal systems, processes, and functional operations quickly.

At Pearce, we are committed to fair and transparent pay practices.  Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and location.

In addition to wages, employees may also be eligible for performance and referral bonuses, production incentives, tool/equipment and fuel stipends, company vehicle, per diem or other applicable compensation.  We also offer all full-time employees a comprehensive benefits package including health and life insurance, 401k with employer match, paid time off, tuition reimbursement, and professional development courses.

This pay range reflects our commitment to pay equity and compliance with state and federal pay transparency laws. If you have questions about compensation, we encourage open discussions during the hiring process.

Base Pay Range$20—$23 USD

What We Offer

Pearce offers a family-friendly and innovative culture with opportunities for growth, competitive compensation, comprehensive health benefits including medical, dental and vision insurance, flexible spending accounts, HSA option. To help you recharge, we have paid vacation and paid holidays. For your future, we offer a company-matching 401(k) Retirement, Life Insurance, Tuition reimbursement, and professional development training.  To help you be successful at work, as required for the role, we will provide a company vehicle, phone, laptop, or tablet along with all necessary tools and safety equipment.

We are an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Learn more about us at www.Pearce-Services.com!