Administrative Secretary - Cardiology
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WellSpan Health
Ephrata, PA, US
Summary
The administrative secretary performs diversified secretarial duties including scheduling appointments, managing calendars, and coordinating meetings. They are also responsible for data entry, maintaining files, and providing general office support such as answering phones and greeting visitors.
Job Description
Part time (28 hours weekly)
Monday-Friday 7:00am - 3:30pm alternating with some 7:30am - 4:00pm
(3) days one week alternating with (4) days the next.
General Summary
Performs diversified administrative secretarial duties for a department head and department as needed.
Responsibilities
Duties and Responsibilities
Essential Functions:
- Answers telephones, routes callers, takes messages and provides routine information to callers.
- Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
- Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
- Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
- Establishes and maintains files and records on an ongoing basis.
- Compiles data for and prepares regularly scheduled or special reports, analyzes and statements.
- Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications.
- Opens and routes incoming mail; distributes correspondence and other material to staff.
- Orders office supplies as necessary.
- Greets and directs visitors. May register patients in accordance with established policies and procedures.
Common Expectations:
- Maintains established policies and procedures, objectives, quality assessment and safety standards.
- Maintains professional growth and development.
- Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.
- Makes travel and lodging arrangements directly or through travel agencies.
Travel Requirements:
- Estimated Amount: 10% - Less than 10%
Qualifications
Qualifications
Minimum Education:
- High School Diploma or GED Required
Work Experience:
- 6 Months Required and
- Secretarial training/general business courses Required
Knowledge, Skills, and Abilities:
- Basic computer skills
- Good interpersonal/communication skills
- Transcription skills
Benefits Offered:
- Comprehensive health benefits
- Retirement savings plan
- Paid time off (PTO)
- Education assistance
- Financial education and support, including DailyPay
- Expanded Paid Parental Leave
For additional details: Benefits & Incentives | WellSpan Careers (joinwellspan.org)
WellSpan Health’s vision is to reimagine healthcare through the delivery of comprehensive, equitable health and wellness solutions throughout our continuum of care. As an integrated delivery system focused on leading in value-based care, we encompass more than 2,300 employed providers, 250 locations, nine award-winning hospitals, home care and a behavioral health organization serving central Pennsylvania and northern Maryland. Our high-performing Medicare Accountable Care Organization (ACO) is the region’s largest and one of the best in the nation. With a team 23,000 strong, WellSpan experts provide a range of services, from wellness and employer services solutions to advanced care for complex medical and behavioral conditions. Our clinically integrated network of 3,000 aligned physicians and advanced practice providers is dedicated to providing the highest quality and safety, inspiring our patients and communities to be their healthiest.
