Administrative & HR Assistant — Coeur Holdings (Idaho)

Administrative & HR Assistant – Coeur Holdings (Meridian, ID) | Part-Time | Remote/Hybrid

Indeed Job Description

Confident. Independent. Organized enough to run a company's daily rhythm without being told what's next?

If you're the kind of person who can juggle ten moving pieces without dropping one, who takes ownership of a task instead of waiting to be assigned every step, and who wants a role where your judgment and reliability are genuinely trusted — keep reading.

Coeur Holdings runs Restore Hyper Wellness studios and Nutrishop stores across the Treasure Valley. We're not a big corporate office — we're a small, fast-moving ownership team that needs someone sharp handling the administrative and HR backbone that keeps 7+ locations running smoothly. This is a remote-first role, but it's not a "log in whenever" job: you'll own a real daily and weekly rhythm, and periodically head out to our Meridian, Boise, and Nampa-area locations for hands-on work like inventory counts.

Pay

• $15–$22 per hour, based on experience
• Part-time, with a consistent weekly schedule once trained
• Between 15-30 hours

You'll thrive here if you are:

• Confident — you're comfortable following up, asking questions, and flagging problems without waiting for permission
• Independent — you can manage a recurring checklist of daily, weekly, and monthly deadlines with minimal oversight
• Detail-obsessed — auditing a commission sheet or an invoice line by line doesn't drain you, it satisfies you
• Discreet — you understand what it means to handle confidential HR, payroll, and financial information responsibly
• Genuinely invested in wellness — you like the idea of supporting a health and wellness brand, not just processing paperwork for one

What you'll do:

• HR & hiring support: Screen applicants in BambooHR, coordinate video prescreens, and help keep candidates moving toward our 72-hour hire goal
• Onboarding & offboarding: Prepare offer letters and new-hire paperwork, set up BambooHR profiles, and process offboarding checklists
• Daily and weekly reporting: Build the weekly performance scorecard, send daily hiring recap emails, and prep the Monday ownership Slack summary
• Commission & financial audits: Reconcile nurse, esthetician, and front desk commission sheets against point-of-sale records each month
• Payroll & admin prep: Support payroll preparation, timecard reminders, and the recurring monthly reporting calendar
• Vendor & inventory coordination: Verify vendor invoices against orders, and travel periodically to our Meridian, Boise, and Nampa-area locations for hands-on inventory counts
• Executive support: Help manage calendars, meeting prep, and occasional trip planning for ownership
• Process upkeep: Keep our training playbooks and SOPs current as our process evolves

What you need (must-haves):

• Comfortable working independently in a remote role built around a structured daily/weekly reporting cadence
• Proficient in Google Workspace, with the ability to quickly learn BambooHR, our point-of-sale system, and inventory software
• Strong written communication — you'll be sending daily recap emails and Slack updates as a core part of the job
• Comfortable working with numbers — auditing commissions, invoices, and payroll data for accuracy is a weekly task
• Able to handle confidential HR, payroll, and financial information with discretion
• Reliable transportation for periodic in-person visits to our Meridian, Boise, and Nampa-area locations
• Available for a recurring Monday 6:30–8am owner/admin meeting

Nice-to-have: prior HR, bookkeeping, or administrative experience; experience with BambooHR or a retail point-of-sale/inventory system; background in a multi-location retail, franchise, or wellness business.

Schedule: Part-time, remote/work-from-home based out of the Meridian, ID area. Expect a real recurring rhythm — Monday–Friday hiring review and recap emails, a fixed Monday 6:30–8am virtual meeting to kickstart for the 1st few weeks — plus periodic on-site visits to our Idaho Restore and Nutrishop locations for inventory counts and other in-person needs.

If that sounds like you, apply today.