Administrative Coordinator III
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University of Massachusetts Medical School
Worcester, MA, US
Summary
The Administrative Coordinator manages complex financial and departmental administrative functions, including payroll, human resources, and grant proposal preparation. They are also responsible for supervising office support staff, developing budgets, and maintaining management reports.
Job Description
Overview
GENERAL SUMMARY OF POSITION:
Under the general supervision of the Director or designee, the Administrative Coordinator performs complex and varied financial and department administrative functions.
Responsibilities
MAJOR RESPONSIBILITIES:
- Participate in the evaluation and implementation of procedures, programs, and ensure that proper procedures are followed
- Evaluate methods, procedures or develop alternative techniques for processing work or improving operating the efficiency/effectiveness of Department
- Develop and/or modify and maintain the Human Resource database for the Department, including oversight of all PA and payroll processing and maintaining personnel files. Advise departmental personnel on Human Resource policy and procedures
- Maintain an ongoing administrative relationship with appropriate departments UMMS
- Responsible for issuing correspondence pertaining to departmental issues
- Prepare position descriptions, requisitions, and advertisements for all positions in the department. Interview and select office support staff in conjunction with faculty
- Administer the preparation and submission of grant proposals
- Maintain liaison with granting agencies and investigate potential grant projects and sources of grant funds
- Project, develop and prepare budgets. Supervise dispersion of funds and income generated
- Work closely with sponsor study monitors in preparing budget and providing all required documentation by government regulatory agencies
- Develop and prepare monthly management reports as assigned
- Coordinate special projects as assigned
- Perform other duties as required.
Qualifications
REQUIRED QUALIFICATIONS:
- Bachelor’s degree in Business Administration, Management, Accounting, a related field, or equivalent experience
- 2 years of budgeting, accounting, administrative, or related experience
- Demonstrated supervisory ability and the skills to communicate with individuals and groups both orally and in writing
- Proficiency in using Microsoft Office applications and databases
Additional Information
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ForHealth Consulting partners with purposeful organizations, including state Medicaid agencies and health and human services organizations, to make the healthcare experience better for all – more equitable, effective, and accessible. We know that to do this, we need to address every aspect of the system – how we pay for it, how we manage information, and how we deliver quality care to everyone. As part of UMass Chan Medical School, we leverage world-class expertise to create transformational solutions across the health and human services system. ForHealth Consulting believes in the power of collaboration and a shared purpose – together, we can make healthcare better.
Company size
501-1,000 employees
Industry
Education
Org type
Nonprofit
Headquarters
Westborough, Massachusetts
ForHealth Consulting partners with purposeful organizations, including state Medicaid agencies and health and human services organizations, to make the healthcare experience better for all – more equitable, effective, and accessible. We know that to do this, we need to address every aspect of the system – how we pay for it, how we manage information, and how we deliver quality care to everyone. As part of UMass Chan Medical School, we leverage world-class expertise to create transformational solutions across the health and human services system. ForHealth Consulting believes in the power of collaboration and a shared purpose – together, we can make healthcare better.
Company size
501-1,000 employees
Industry
Education
Org type
Nonprofit
Headquarters
Westborough, Massachusetts
