Administrative Coordinator - Center for Interprofessional Education

JOB TITLE: Administrative Coordinator

DEPARTMENT: Center for Interprofessional Education

REPORTS TO: Dean, Center for Interprofessional Education

 

LOCATION: Hybrid-Remote (Whittier, California)

 

FLSA STATUS: Non-Exempt, Part-time (20 hours per week)

 

COMPENSATION: $22.00 to $25.00 per hour  

 

 

SUMMARY:

 

The Center for Interprofessional Education (CIPE) Coordinator plays a key role in advancing the university’s mission of preparing future health professionals for collaborative, team-based care. This position provides comprehensive coordination for interprofessional education (IPE) activities, the Interprofessional Health Professions (IHP) courses, and the Standardized Patient (SP) program. Working in close partnership with faculty, staff, students, and external collaborators, the coordinator ensures high-quality programming, seamless operations, and alignment with national best practices, including the Interprofessional Education Collaborative (IPEC) Core Competencies.

The coordinator reports to the Dean of Interprofessional Education and serves as a central point of contact for IPE activities and SP operations, supporting both the strategic vision of the Center and the day-to-day execution of its programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

Interprofessional Education (IPE) Coordination

• Coordinate logistics for IPE virtual and on-ground events, workshops, and activities across all health sciences programs.
• Manage event scheduling, registration, communications, and accurate record-keeping.
• Serve as the primary contact for faculty and student participants in IPE activities.
• Support assessment efforts, including distribution and collection of pre-/post-surveys, attendance tracking, and preparation of evaluation reports.
• Collaborate with program directors and deans to align IPE activities with curricular needs, accreditation standards, and institutional outcomes.
• Provide administrative support for IPE Council and Advisory Board meetings, including scheduling, agenda preparation, minutes, archiving, and attendance tracking.
• Assist with IHP course coordination, including faculty support, assessment tracking, and course-related communications.
• Maintain and update the CIPE website and ensure organized archiving of course and event materials.

Standardized Patient (SP) Program Coordination

• Recruit, onboard, and maintain a diverse pool of standardized patients to meet institutional and programmatic needs.
• Schedule and assign SPs for IPE-related simulations, ensuring adequate coverage and smooth execution of events.
• Track SP participation, training, and performance to ensure consistency and continuous improvement.
• Ensure compliance with institutional policies, FERPA/HIPAA regulations, and confidentiality standards.
• Manage programmatic scheduling needs and calculate budgetary requirements for SP activities.
• Process timely payment for SPs and maintain accurate financial tracking for the SP program.
• Monitor the SP pool, documenting each SP’s strengths, areas for improvement, and training needs.
• Generate annual reports on SP utilization by program to support planning, resource allocation, and accreditation documentation.

Collaboration & Communication

• Serve as liaison between the CIPE, academic programs, and external partners to ensure alignment and shared goals.
• Maintain clear and timely communication with faculty, students, and SPs to support effective coordination.
• Foster a culture of professionalism, inclusivity, and excellence in all CIPE and SP-related activities.

Evaluation & Continuous Improvement

• Collect, analyze, and report data from IPE and SP activities to inform continuous quality improvement.
• Provide regular reports to CIPE leadership and contribute to accreditation documentation.
• Identify opportunities for innovation and growth in IPE and SP programming in alignment with national best practices.

QUALIFICATIONS:

• Bachelor’s degree in education, health sciences, public health, or related field required; Master’s degree preferred.
• Minimum of 2 years of experience in program coordination, higher education, healthcare, or simulation-based learning.
• Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills, with the ability to engage effectively with faculty, staff, students, standardized patients, and external partners.
• Demonstrated ability to work collaboratively in a diverse, fast-paced academic environment.
• Familiarity with interprofessional education, simulation-based training, or standardized patient methodology strongly preferred.

NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required of personnel so classified.

 

LOCATION:

This position is primarily hybrid. The role requires on-campus presence at least once per week, with additional in-person days as needed to support essential functions such as interprofessional events, standardized patient sessions, or team-based collaboration.

 

SUPERVISORY RESPONSIBILITIES:

• This job has no supervisory responsibilities.

SKILLS, ABILITIES, AND QUALIFICATIONS:

Education and/or Experience

Bachelor's degree from four-year college or university; or 5 years related experience and/or training; or equivalent combination of education and experience.

Communication and Language Skills

• Ability to read, interpret, and prepare documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to prepare clear, concise, reports and correspondence.
• Ability to speak effectively before groups of faculty, staff, students, and other members of the organization.

Technical Skills

To perform this job successfully, an individual should have knowledge of: excellent PC skills in a Windows OS environment; proficiency with Microsoft Office 365 applications including Outlook, Teams, Word, Excel, PowerPoint. Ability to learn new software systems.

Organizational Skills

• Strong organizational skills; detail oriented and accurate with ability to multi-task.
• Ability to think and act strategically.
• Ability to develop and manage projects.
• Ability to prioritize work, perform well under pressure and maintain productivity despite interruptions.

 

COMPETENCIES:

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Design - Generates creative solutions; Translates concepts and information into images; Uses feedback to modify designs; Demonstrates attention to detail.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• External Working Relationships - Develops and maintains courteous and effective working relationships with clients, vendors and/or any other representatives of external organizations.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; and talk or hear. The employee is occasionally required to stand; walk; and regularly required to use hands to finger, handle, or feel; and reach with hands and arms. The employee must frequently move or lift up to 10 pounds and/or occasionally move or lift up to 25 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

SCU CORE VALUES:

• Integrative Health: We teach, learn, collaborate, and lead by creating an open environment for multiple disciplines and professionals to bring their shared and unique skills together for the benefit of patients and students.
• Evidence-based Practice: We value a culture of inquiry, assessment, research, scholarship, and judicious use of current best evidence to inform our decisions and work.
• Health Equity: We value people equally. We strive to educate graduates that are prepared to improve individual and community health.
• Inclusivity: We welcome everyone regardless of age, race, ethnicity, class, religion, gender, gender expression, sexual orientation, disability, or any other similar or protected status. We believe inclusivity leads to more diversity in our reasoning, better representativeness in our conclusions, more ingenuity in our problem solving, and greater equity in our care.