Administrative Coordinator (Advocacy & Political Affairs)

Job Title: Administrative Coordinator (Advocacy & Political Affairs)

Job Description

Our Client is seeking an Administrative Coordinator to support its Advocacy & Political Affairs function, with a focus on the Campaigns & Elections department. In this role, you ensure timely coordination of information, maintain organized documentation across cloud-based systems, support meetings and scheduling, and manage key financial processes related to stipends, grants, and travel. You serve as a central administrative resource, helping the team operate efficiently in a fast-paced, feedback-driven environment.

Responsibilities

• Monitor and manage centralized email inboxes, ensuring timely gathering of information and responses.
• Provide comprehensive administrative support to the Advocacy & Political Affairs function, including the Campaigns & Elections department.
• Organize and maintain documents in SharePoint and other cloud-based systems to ensure easy access and version control.
• Support meetings by handling scheduling, calendar coordination, and programmatic documentation maintenance.
• Prepare, update, and distribute monthly compliance reports based on data collected from centralized email boxes and internal systems.
• Provide direct administrative support to the Director of the Campaigns & Elections department, including correspondence, documentation, and follow-up tasks.
• Perform data entry and data maintenance tasks to keep records accurate and up to date.
• Process stipends, grant payments, invoices, and related financial documentation in a timely and accurate manner.
• Track and process stipend payments, non-staff travel expenses, and grant-related payments, ensuring proper documentation and compliance.
• Deliver professional customer service to internal stakeholders and external partners through email, phone, and other communication channels.
• Complete other administrative duties as assigned to support departmental operations and organizational priorities.

Essential Skills

• At least 2 years of experience in an administrative role providing clerical and administrative assistance.
• Proficiency in Microsoft Excel, including data entry and basic data management.
• Proficiency in SharePoint for organizing, storing, and maintaining documents in a cloud-based environment.
• Strong skills in Microsoft Office, including Outlook for email and calendar management.
• Demonstrated administrative support experience, including scheduling, documentation maintenance, and meeting coordination.
• Accurate and efficient data entry skills with strong attention to detail.
• Customer service skills with the ability to communicate clearly and professionally.
• Ability to work effectively in a strict, feedback-driven work environment.

Additional Skills & Qualifications

• Bachelor’s degree is preferred and may be considered in lieu of some experience; candidates with sufficient relevant experience may be considered without a degree.
• Experience with administration and clerical support in a structured, process-oriented environment.
• Familiarity with additional software tools beyond Microsoft Office is a plus.
• Ability to collaborate within a small team and support multiple stakeholders.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.

Work Environment

This role operates in a hybrid work environment, with three days per week onsite and two days remote. The specific onsite days may vary. You join a team of approximately seven people and work a standard Monday through Friday schedule from 8:00 a.m. to 5:00 p.m. The environment is structured and feedback-driven, with clear processes and expectations. You will regularly use Microsoft Office, including Excel and Outlook, as well as SharePoint and other cloud-based systems to manage documents, data, and communications. The position is offered as a 6-month contract with the potential opportunity to convert to a permanent role, though conversion is not guaranteed.

Job Type & Location

This is a Contract position based out of Washington, DC.

Pay and Benefits

The pay range for this position is $30.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Washington,DC.

Application Deadline

This position is anticipated to close on Sep 27, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.