Administrative Associate - FHC
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University of Massachusetts Medical School
Westborough, MA, US
Summary
The Administrative Associate performs complex administrative duties including data entry, report generation, and travel coordination. They also manage calendars, process invoices, and maintain office supplies while providing general administrative support to the team.
Job Description
Overview
JOB SUMMARY:
Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.
Responsibilities
ESSENTIAL FUNCTIONS:
- Perform data entry and generate reports.
- Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.
- Process and track documents such as invoices, payments, requisitions and expense reimbursement.
- Provide administrative support with the preparation of materials, agenda, notes, and handouts.
- Type, edit, and proofread material.
- Answer phones and screen calls. Take messages and relay information within scope of authority.
- Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
- Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
- Order and maintain office and other department supplies.
- Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
- Answer routine correspondence.
- Perform other duties as required.
Qualifications
REQUIRED QUALIFICATIONS:
- High school diploma, or equivalent experience
- 0 years of experience, entry level role
- Specialized secretarial training preferred
- Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook
- Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
- Ability to prioritize and problem solve
Additional Information
**position is mainly remote but does involve on site presence 1x every 6-10 weeks or so, therefore, the hybrid status**
ForHealth Consulting partners with purposeful organizations, including state Medicaid agencies and health and human services organizations, to make the healthcare experience better for all – more equitable, effective, and accessible. We know that to do this, we need to address every aspect of the system – how we pay for it, how we manage information, and how we deliver quality care to everyone. As part of UMass Chan Medical School, we leverage world-class expertise to create transformational solutions across the health and human services system. ForHealth Consulting believes in the power of collaboration and a shared purpose – together, we can make healthcare better.
Company size
501-1,000 employees
Industry
Education
Org type
Nonprofit
Headquarters
Westborough, Massachusetts
ForHealth Consulting partners with purposeful organizations, including state Medicaid agencies and health and human services organizations, to make the healthcare experience better for all – more equitable, effective, and accessible. We know that to do this, we need to address every aspect of the system – how we pay for it, how we manage information, and how we deliver quality care to everyone. As part of UMass Chan Medical School, we leverage world-class expertise to create transformational solutions across the health and human services system. ForHealth Consulting believes in the power of collaboration and a shared purpose – together, we can make healthcare better.
Company size
501-1,000 employees
Industry
Education
Org type
Nonprofit
Headquarters
Westborough, Massachusetts
