Administrative Assistant - School of Business (52267)

Job DetailsJob Location: Las Vegas , NM 87701Position Type: Full Time -RegEducation Level: High School or GEDSalary Range: $16.54Travel Percentage: NoneJob Category: StaffSUMMARY: This position is responsible for providing administrative support.

DUTIES AND RESPONSIBILITIES:

Provides assistance to students and faculty;
Performs clerical tasks in the data entry function, compiles spreadsheets, etc.;
Screens and directs telephone, e-mail, and in-person inquiries.;
Maintains confidential and accurate records and files;
Maintains program databases; Assists with gathering program data;
Handles confidential material accurately and in a professional manner;
Prepares Travel Requests, Vouchers;
Prepares Purchase Requisitions, Checks Requests and other financial documents;
Picks up and delivers departmental mail and other documents;
Attends meetings as assigned for the purpose of taking minutes and/or gathering information as required;
Prepares Schedule Entry Forms and Schedule Change Forms;
Coordinates textbook ordering process working with faculty, chairs and bookstore as necessary;
Collects candidate applications and checks for completeness;
Prepares communications to students;
Communicates with students regarding program status; Answers routine student questions and directs students to appropriate academic departments;
Forwards documentation to appropriate Advisor/Faculty for approval;
Assists with the gathering of data for CAEP/CACREP Accreditation;
Assists with gathering of data for outcomes assessment;
Prepares reports as needed for CAEP/CACREP and Outcomes Assessment;
Updates Advisors in the Banner System;
Maintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook;
Maintains regular attendance;
Performs other job-related duties as assigned.

QualificationsMINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED.
EXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work.

PREFERENCE:    

Associate degree in any field.

EMPLOYMENT REQUIREMENTS:

Must possess and maintain a valid New Mexico Driver’s License;
Must be willing to travel;
Must be willing to work overtime as required;
Must be willing to work flexible schedules as needed.

KNOWLEDGE, SKILLS, & ABILITIES:

Experience working with Banner (Student Information System) or willingness to learn the system;
Knowledge of general office practices and procedures;
 Knowledge of preventative maintenance of office machines;
Knowledge of business communication;
Knowledge of general office procedures;
Skilled in Microsoft Office applications including Word, Excel, and Access; 
Skilled with managing webpage content;
Ability to maintain effective working relationships with faculty, students, University community, and the general public;
Ability to communicate effectively by having an excellent command of the English language (both oral and writing);
Ability to follow written and verbal instruction;
Ability to make independent routine decisions;

PHYSICAL DEMANDS:

Work is performed in a typical interior/office work environment;
Repetitive hand motions and prolonged use of computer;
Must occasionally lift and/or move up to twenty (20) pounds;
Sitting for extended periods of time;
Kneel, bend, and stoop.

WORK ENVIRONMENT:

Work is performed in a typical interior/office work environment;
Work is performed in a typical interior/office work environment.