Administrative Assistant - Sales

Job DetailsLevel: ExperiencedJob Location: Ocoee - Ocoee, FL 34761Position Type: Full-Time/Part-TimeJob Category: SalesWayne Automatic Fire Sprinklers Inc. is a family business whose success is driven by our amazing Team Members who save lives daily!

We’re an open-book company that offers Weekly Pay, Performance Bonuses (PIPs), Excellent Benefits, and a Company Culture that we are proud of!

Join the WAFS family TODAY!

Who are we?

Wayne Automatic Fire Sprinklers, Inc. has been in business for over 48 years and currently has 7 branches across Florida and North Carolina. We’re a family business at our core and are proud to be a part of a life-saving industry. Here at WAFS, we offer a company culture that promotes continuous growth in your career and treats our team members like family. We are an open-book company and share our financials with all team members. Learn more about our company and history at www.waynefire.com or visit our company's Facebook page at Wayne Automatic Fire Sprinklers Inc.

We are seeking a proactive and detail-oriented Sales Administrative Assistant to support our sales team in our Ocoee branch and assist with a variety of administrative and operational tasks. This role requires strong organizational skills, the ability to multitask, and a customer-focused mindset in a fast-paced environment.

The ideal candidate is dependable, resourceful, and enjoys supporting a team while keeping projects and information well organized. We are looking for individuals who are bold, curious, innovative, and caring.

Responsibilities for this role include

Answer incoming calls and route them accordingly
Provide customer support to both external and internal customers
Review, enter, and distribute sales opportunities
Run reports and maintain opportunities through our company’s tracking funnel
Track and report recently won projects
Print and bind large documents/plans
Help with a wide range of research tasks
Maintain electronic filing systems and organize project documentation
Support record keeping and document management for sales and project activities
Perform other administrative duties as needed to support the sales team
This position is fully in person at our Ocoee branch

QualificationsWhat are the Qualifications for this position?

Minimum 2 years of experience in an office environment preferred (construction or service industry experience is a plus, but not required)
Previous administrative or office management experience preferred
Proficiency in Microsoft Office Suite, particularly Excel advanced functions, PowerPoint, and Outlook
Strong organizational and time management skills
Professional demeanor with excellent communication and phone etiquette
Friendly and customer-focused attitude
Self-motivated with the ability to multitask and adapt in a fast-paced environment
Willingness to learn and take initiative

Why should I join Wayne Automatic?

We provide a highly competitive compensation package, including performance incentive pay (PIPs) based on the work you perform and the branch/department you work in.  
Weekly Pay
401(k) plan with company match based on profits
Excellent medical/dental/vision/life/disability insurance plans
Paid time off and holidays
Employee Assistance Program
Many Administrative positions offer flexible work schedules and/or hybrid opportunities
General Motors Vehicle Discount Program for all WAFS employees
Home fire sprinkler system discounts
Ability to move up in the company (we promote from within!) 
Excellent training, including Wayne Academy
State-of-the-art technology and tools
Offsite Company Team Building & Celebration Events
A company culture that promotes continuous growth in your career!
Wayne Automatic is proud to be an Employee-Owned Company!

We provide equal opportunities to all candidates and are an EEO/VETs/Disability/DFWP employer.