Administrative Assistant (REMOTE)

ABOUT US

Carr Talent Acquisition is a national and global recruiting agency that is successful, fast-growing, and built on results. We provide end-to-end recruiting services, from finding and vetting candidates to identifying and attracting exceptional talent for our clients.

What makes us different is our people. Our recruiters bring savvy, energy, creativity, and sophistication to every search, while treating our recruiting partners and clients with genuine respect.

Much of our business comes through word-of-mouth, referrals, and repeat clients because our reputation is built on consistently delivering results. We have partnered with 1,000+ U.S.-based companies across a wide range of industries and continue to grow.

OUR CORE VALUES

• Put FAMILY first — We believe success should support your life, not replace it.

• Be HUMBLE & COMPASSIONATE — Treat people with respect, kindness, and understanding.

• Be HUNGRY — Bring ambition, ownership, and a desire to succeed for yourself and others.

• Be SMART — Keep learning, adapting, solving problems, and improving.

• ENJOY THE JOURNEY — Work hard, celebrate wins, and have fun along the way.

JOB SUMMARY

We are looking for a highly organized, proactive, and tech-savvy Administrative Assistant to become an important member of our growing team.

This role is ideal for someone who enjoys keeping things organized, staying one step ahead, working with technology, and making sure the details don't fall through the cracks. You will provide administrative and operational support across scheduling, email management, records, client files, CRM activity, research, affiliate coordination, and day-to-day business needs.

You will have the opportunity to learn, grow, take on increasing responsibility, and work closely with experienced recruiting leadership in a supportive, collaborative environment.

WHAT WE OFFER

• Full-time, fully remote position

• Monthly base compensation, with bonus potential and opportunities for increases based on performance, contribution, and growth.

• Flexibility and autonomy in how you manage your responsibilities

• The opportunity to work with a recruiting firm serving 1,000+ client companies

• A true Family First culture — we expect you to take care of your family and personal priorities

• Mentorship, coaching, and opportunities to develop your skills regardless of where you are in your career

• No micromanagement — we trust capable people to own their responsibilities

• Opportunities to expand your role and grow into next-level responsibilities

• The chance to be part of a fast-growing, dynamic company with a strong reputation and loyal client base

• A role where your work has a direct impact on the success of the team and our clients

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide day-to-day administrative and operational support to the Owner and team, including participating in regular meetings and tracking priorities, tasks, and follow-ups.

• Manage scheduling, calendars, calls, appointments, and travel planning for the Owner and team.

• Monitor and organize the Owner’s inbox, prioritize communications, and ensure timely follow-up.

• Maintain organized client records, digital folders, and Google Drive files.

• Manage data entry and updates within CRM, ATS, and task management systems.

• Assist with affiliate and partner communications, relationship management, and tracking.

• Conduct research, organize information, and assist with special projects and business initiatives.

• Take ownership of additional administrative needs, identify opportunities to improve processes, and proactively solve problems as they arise.

QUALIFICATIONS

• At least 1 year of experience in an Administrative Assistant, Executive Assistant, or similar administrative role, preferably in a remote environment

• Ability to work 40 hours per week

• Availability for significant working-hour overlap with U.S. Central Time, generally within the 8:00 AM–5:00 PM CT / 9:00 AM-6:00 PM CT business window

• Excellent organizational and time-management skills

• Ability to manage multiple priorities while maintaining accuracy and follow-through

• Strong written and verbal English communication skills

• Proficiency with Google Drive and Google Workspace (G Suite)

• Experience working with cloud-based file storage and digital documentation

• Strong calendar management and scheduling skills

• Good online research and information-gathering skills

• Reliable internet connection and a dependable computer/work setup

• Ability to work independently and stay productive without constant supervision

• Professional, dependable, positive, and solution-oriented attitude

Preferred / Strong Plus

• Experience with GoHighLevel (GHL)

• Experience with CRM systems

• Familiarity with Applicant Tracking Systems (ATS)

WHO WILL THRIVE IN THIS ROLE?

This position is a great fit for someone who:

• Naturally stays organized and enjoys creating order out of chaos

• Takes ownership instead of waiting to be asked

• Is comfortable juggling multiple priorities

• Pays attention to the small details

• Communicates clearly and professionally

• Is positive, energetic, and solutions-oriented

• Enjoys working independently while still being part of a collaborative team

• Wants an opportunity to grow with a company rather than simply perform repetitive administrative tasks

• Believes that doing great work and having a great attitude go hand in hand

If you're smart, organized, hungry to grow, dependable, and bring positive energy to the people around you, we'd love to meet you.