Administrative Assistant Part Time - St. Raymond de Penafort Parish - Mt. Prospect - Vic. I

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The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

The Faith Formation Assistant provides administrative and operational support to the Director of Lifelong Faith Formation. This position plays a vital role in the successful operation of the parish's faith formation programs by managing student records, sacramental documentation, communications, registration, and program logistics. The ideal candidate is highly organized, detail-oriented, able to manage multiple priorities, and committed to supporting the Catholic Church's mission through excellent service to parish families, catechists, and volunteers.

Duties and Responsibilities
Administrative & Office Management

• Maintain accurate student and family records in parish databases and distribution lists.
• Coordinate registration processes, including data entry and record maintenance.
• Track student attendance and manage make-up assignments.
• Ensure clear, timely, and accurate communication between the Director, families, catechists, parish staff, and volunteers.
• Prepare weekly materials and supplies for catechists and faith formation sessions.
• Provide administrative support to families, catechists, and volunteers.
• Assist with preparation for meetings, classes, and special events.
• Coordinate the weeklong Vacation Bible School in the summer.

Financial Administration

• Track tuition payments and outstanding balances.
• Prepare billing statements and payment reminders.

Sacramental Preparation & Records

• Collect, verify, and maintain baptismal certificates and other required sacramental documentation.
• Maintain confidential sacramental records in accordance with parish and Archdiocesan policies.
• Coordinate administrative logistics for retreats, parent meetings, rehearsals, and sacramental liturgies.

Qualifications

• A practicing Catholic in good standing who supports the teachings, mission, and values of the Catholic Church.
• Minimum of two years of administrative experience; experience in parish or religious education ministry preferred.
• Proficiency with Google Workspace, Microsoft Office, and database management systems.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Exercise discretion and maintain confidentiality when handling sensitive information.
• Ability to work both independently and collaboratively as part of a parish ministry team.
  

Reports To

• Director of Lifelong Faith Formation
  

Work Schedule

• Part-Time (18–20 hours per week)
• Regular office hours on Tuesday, Wednesday, and Thursday.
• Required presence on Wednesday evenings during the Religious Education program year.
• Availability for 10-12 additional evenings outside of the Wednesday RE nights.
• Availability for 3–4 additional weekends annually to support sacramental retreats, rehearsals, and liturgies.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here. 

This position has an hourly salary range of - $18.00 - $22.00 per hour. An employee’s pay within this range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.