Administrative Assistant (Part-Time), St. Joseph Center for Special Learning
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Diocese of Allentown
PA
Summary
The administrative assistant provides clerical support to ensure efficient daily office operations, including managing calendars, correspondence, and data entry. They also assist with financial tasks such as invoicing and tuition tracking while maintaining accurate student and client records.
Job Description
DIOCESE OF ALLENTOWN
St. Joseph Center for Special Learning, Schuylkill Haven
Position Description
JOB TITLE: Part-time Administrative Assistant – Administrative Office
FLSA: Non-Exempt
REPORTING FUNCTIONS: Business Manager, St. Joseph Center for Special Learning
Position Summary
The Part-Time Office Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operation of the office. This role requires strong organizational skills, attention to detail, and a welcoming, professional demeanor when interacting with staff, families, and visitors.
This is a part-time position with an average of 21 hours weekly with standard workdays of Tuesdays, Wednesdays, and Thursdays. (Hours and working days may be adjusted to meet the needs of the position.) The Center's operational hours are 7:30 AM to 3 PM. May be required to work more hours occasionally.
Key Responsibilities
Administrative Support
- Answer phones, respond to emails, and greet visitors in a professional and courteous manner
- Manage calendars, schedule meetings, and coordinate appointments
- Maintain organized filing systems (digital and paper)
Office Operations
- Order and manage office supplies and assist with basic office maintenance needs
- Process incoming and outgoing mail
- Prepare correspondence, reports, and documents as needed
Data & Record Management
- Maintain accurate records, databases, and student/client files
- Assist with data entry and document tracking
- Ensure confidentiality of all sensitive information
Financial/Administrative Assistance
- Assist with invoicing, tuition tracking, payments, or basic bookkeeping support (as applicable)
- Support administrative processes related to enrollment, billing, or accounts receivable
General Support
- Provide backup support to other office staff as needed
- Assist with special projects, events, and administrative initiatives
- Perform other duties as assigned by supervisor or Principal.
Additional Conditions for Employment
Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.
Qualifications
Required
- High school diploma or equivalent
- Previous administrative or office experience preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook) or similar systems
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
Skills & Competencies
- Detail-oriented and dependable
- Ability to multitask and prioritize duties
- Discreet and professional with confidential information
- Friendly, approachable, and service-oriented
Work Environment/Physical Demands
- Office setting with regular interaction with staff and the public
- Occasional standing, lifting light office supplies, and computer work
- Maintain professional and technical knowledge by participating in programs/trainings that will enhance required skill sets for the position
- Utilize personal vehicle for incidental business as needed
The above statements are intended to describe the general nature and level of work being performed by staff assigned to this. They are not intended to be an exhaustive list of all responsibilities and duties required of staff so classified.
Interested applicants must submit their cover letter and resume online or to:
Supervisor: Ms. Lori Mistysyn
Email: [email protected]
EOE M/F/D/V
We are a Roman Catholic family of faith, centered in the Holy Eucharist, faithful to the Church's teachings, bringing the Light of Christ to each other and to our community.
The Diocese of Allentown was formed on January 28, 1961, when Pope John XXIII signed a document separating the counties of Berks, Carbon, Lehigh, Northampton and Schuylkill from the Archdiocese of Philadelphia. The news became public February 15. The following April 11, Bishop Joseph McShea, then auxiliary bishop of Philadelphia, was installed as the first Bishop of Allentown by Archbishop Egidio Vagnozzi, Apostolic Delegate to the United States in the new Cathedral Church of Saint Catharine of Siena in Allentown.
Bishop Thomas Welsh succeeded Bishop McShea in 1983, followed by Bishop Edward Cullen in 1998 and Bishop John Barres in 2009. Like Bishop McShea, Bishops Welsh and Cullen were former Auxiliary Bishops of Philadelphia. Bishop Barres was a priest of the Diocese of Wilmington, DE, when he was appointed. He became the first priest ordained a Bishop in Allentown’s Cathedral of St. Catharine of Siena. Seven-and-a-half years later, he became the first Allentown Bishop to be transferred when Pope Francis appointed him the Fifth Bishop of the Diocese of Rockville Centre, NY.
As the Fifth Bishop of Allentown, Pope Francis, on June 27, 2017 appointed Monsignor Alfred A. Schlert. Bishop Schlert is the first priest ordained for the Diocese of Allentown to be appointed Bishop of the Diocese. He was ordained a Bishop and installed as Bishop of Allentown on August 31, 2017.
Catholics form the largest single religious group in the five counties of the Diocese. In the 84 parishes of the Diocese, there are more than 252,000 registered Catholics, representing more than 20 percent of the general population.
Founded
1961
Company size
1,001-5,000 employees
Industry
Religious Institutions
Org type
Nonprofit
Headquarters
Allentown, Pennsylvania
We are a Roman Catholic family of faith, centered in the Holy Eucharist, faithful to the Church's teachings, bringing the Light of Christ to each other and to our community.
The Diocese of Allentown was formed on January 28, 1961, when Pope John XXIII signed a document separating the counties of Berks, Carbon, Lehigh, Northampton and Schuylkill from the Archdiocese of Philadelphia. The news became public February 15. The following April 11, Bishop Joseph McShea, then auxiliary bishop of Philadelphia, was installed as the first Bishop of Allentown by Archbishop Egidio Vagnozzi, Apostolic Delegate to the United States in the new Cathedral Church of Saint Catharine of Siena in Allentown.
Bishop Thomas Welsh succeeded Bishop McShea in 1983, followed by Bishop Edward Cullen in 1998 and Bishop John Barres in 2009. Like Bishop McShea, Bishops Welsh and Cullen were former Auxiliary Bishops of Philadelphia. Bishop Barres was a priest of the Diocese of Wilmington, DE, when he was appointed. He became the first priest ordained a Bishop in Allentown’s Cathedral of St. Catharine of Siena. Seven-and-a-half years later, he became the first Allentown Bishop to be transferred when Pope Francis appointed him the Fifth Bishop of the Diocese of Rockville Centre, NY.
As the Fifth Bishop of Allentown, Pope Francis, on June 27, 2017 appointed Monsignor Alfred A. Schlert. Bishop Schlert is the first priest ordained for the Diocese of Allentown to be appointed Bishop of the Diocese. He was ordained a Bishop and installed as Bishop of Allentown on August 31, 2017.
Catholics form the largest single religious group in the five counties of the Diocese. In the 84 parishes of the Diocese, there are more than 252,000 registered Catholics, representing more than 20 percent of the general population.
Founded
1961
Company size
1,001-5,000 employees
Industry
Religious Institutions
Org type
Nonprofit
Headquarters
Allentown, Pennsylvania
