Administrative Assistant (Part-time)- Duquesne University Nasuti College of Osteopathic Medicine

Administrative Assistant (Part-time)- Duquesne University Nasuti College of Osteopathic Medicine

Salary:                       $
22.00 - $25.00 per hour
Location:                    Nasuti College of Osteopathic Medicine
Position Status:          Part-time             
                               
Hours:                        Varied
Position Number:       870020/70-177     
       
FLSA Status:              Non-exempt

POSITION SUMMARY:
The Administrative Assistant position for the Duquesne University Nasuti
College of Osteopathic Medicine is a part-time, highly skilled paraprofessional
position that supports the activities of the Assistant to the Dean and the
Director of Business & Administration. This position reports to the Assistant to the Dean
and the Director of Business & Administration.

DUTIES AND RESPONSIBILITIES:
Provide
administrative support to the Assistant to the Dean and the Director of
Business & Administration.

Assist with the daily
operations and executive support functions of the Dean's Office.

Arrange travel,
accommodations, and related logistics for the Dean and guests as needed.

Assist with planning and
coordinating meetings, events, and special programs.

Support payroll processing
activities, maintain timekeeping records, and track employee leave requests and
approvals.

Coordinate and maintain the
Dean's calendar, including scheduling meetings and managing appointments.

Process purchase orders,
invoices, and other financial documents in accordance with University policies
and procedures.

Prepare and route contracts
and related documentation for review, approval, and signature.

Maintain accurate records and
files while ensuring confidentiality and compliance with University
requirements.

Work collaboratively with
other departments throughout the College and on-campus.

Completes
other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Associate's degree from an accredited educational
institution required.

Minimum of five years of
progressively responsible administrative, executive support, business office,
or related experience; or an equivalent combination of education and
experience.

Demonstrated proficiency with
Microsoft Office applications, including Outlook, Word, Excel, PowerPoint,
Teams, and related productivity tools.

Ability to work
independently, exercise sound judgment, and maintain strict confidentiality.
Strong organizational,
communication, and customer-service skills, with exceptional attention to
detail and accuracy.

Proven ability to manage
multiple priorities, meet deadlines, and adapt to changing needs.

Experience working
collaboratively with individuals at all levels of an organization.

Ability and willingness to
learn and utilize University systems and technologies, including Banner,
Emburse, and other enterprise applications.

Demonstrated professionalism,
diplomacy, and interpersonal effectiveness.

Must be mobile and have the
ability to lift up to 25 pounds.

Commitment to the University’s
recognition of the importance of treating each individual with dignity and
respect consistent with the University’s and the COM’s missions. Demonstrated
experience with, and understanding of, the broad diversity of the University
community (students, faculty, staff and others).

Preferred
qualifications:

Bachelor's degree from an accredited educational institution preferred.

Alternatively, the successful candidate may possess any equivalent combination
of experience and training, which provides the knowledge, skills and abilities
required to perform the essential job functions. This includes, but is not
limited to, the following:

Ability to establish and maintain effective working relationships with the
University Community.

Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University.  The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community.

APPLICATION
INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.

Duquesne
University was founded in 1878 by its sponsoring religious community, the
Congregation of the Holy Spirit.  Duquesne University is Catholic in
mission and ecumenical in spirit.  Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.