Administrative Assistant

ABOUT US

At PARTNER, success starts with the right mindset: connection, compassion, and curiosity. Whether consulting with clients or collaborating with colleagues, these principles guide how we work. We deliver engineering, environmental, and energy consulting, plus design services across the Americas, Europe, and beyond. As a leader in Commercial Real Estate (CRE), we’re 1,600+ professionals strong in 40+ offices. Our mission is simple: create the best home for talented professionals. If you value delivering exceptional experiences through problem-solving, coordination, and a mindset of care for clients and colleagues, you’ll feel right at home. That approach has earned us recognition on ENR’s Top 500 Design Firms, Inc. 5000’s Fastest-Growing Companies, and Zweig’s Best Firms to Work For. Here, your ideas matter, your impact is real, and your work helps shape the future. Check out this role and join our team of talented professionals.

Learn more about Partner at www.partneresi.com.

SUMMARY

Partner Engineering and Science is seeking a full-time Administrative Assistant to Support our corporate office. The ideal candidate will have a minimum of 2 years of administrative experience working in an office environment.

ESSENTIAL DUTIES & TASKS

• Answer and direct incoming phone calls (35%–45% of the time) with professionalism and efficiency.
• Greet and assist visitors, ensuring a welcoming and organized front office experience.
• Provide administrative support to the corporate office, including coordinating onboarding activities, and maintaining employee records.
• Coordinate and prepare meeting rooms for interviews, meetings, and company-wide functions.
• Assist with budget tracking, expense report monitoring.
• Maintain office supply inventory and order materials for general office needs.
• Perform light office upkeep tasks to ensure a clean, organized, and professional work environment.
• Adapt quickly to shifting priorities, balancing support with overall office administrative responsibilities.
• Provide cross-functional administrative support to leadership and various departments as needed.
• Assist with special projects and corporate office operations in a fast-paced, team-oriented environment.

KNOWLEDGE, SKILLS, AND ABILITIES

• Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint and Adobe Acrobat & Reader
• Excellent verbal and written communication skills with strong analytical skills
• Dependable, adaptable, and able to handle shifting priorities in a dynamic office environment.
• Self-directed, organized, and able to work with minimum supervision
• Ability to work within a team environment
• Ability to adjust work schedule to meet deadlines

QUALIFICATIONS

• 2+ years of relevant office or administrative experience. 
• Experience working in a fast paced environment.
• Strong organizational and multitasking abilities.

PHYSICAL REQUIREMENTS

• Must be able to read, write, speak & comprehend English
• Must be able to communicate clearly in person and over the telephone
• Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen
• Requires frequent bending, reaching, standing, walking, sitting, pushing, and pulling exerted regularly throughout the work shift.

COMPENSATION 

Salary range is $22 to $25 per hour. This is what we reasonably expect to pay for the role.

The pay scale for this role considers a wide range of factors when making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, and other business and organizational needs. Please note, the disclosed pay scale estimate has not been adjusted for the applicable geographic location where the position may be filled.

You may also be eligible to participate in a discretionary incentive bonus program which is dependent on various factors, including, but not limited to individual and organizational performance.

Benefits:

Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.

Equal Employment Opportunity

It is Partner Engineering and Science, Inc’s (The Company) policy is to provide equal employment opportunity for all applicants and employees. The company maintains a work environment that is free of harassment, discrimination, or retaliation based on an individual’s race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), reproductive health decision making, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws. 

We will consider qualified applicants who have criminal histories in a manner consistent with the law. 

California Consumer Privacy Act 

We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc.  For details on what personal information we collect and the purposes for which we collect it, please visit: 

https://www.partneresi.com/careers/california-consumer-privacy-act/