Administrative Assistant

Job Title: Administrative Assistant

Job Description

This Administrative Assistant role supports a high-end office environment by maintaining efficient workflows, coordinating administrative projects, and serving as a professional point of contact for executives and visitors. The position requires a committed, service-oriented individual who combines strong organizational skills with a welcoming, polished presence.

Responsibilities

• Maintain workflow by studying existing methods, identifying opportunities for improvement, and implementing cost-effective procedures.
• Create and revise office systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, then implementing approved changes.
• Develop administrative capabilities by sharing information, encouraging participation in educational opportunities, and supporting experiential growth for administrative staff and colleagues.
• Resolve administrative problems by coordinating the preparation of reports, analyzing data, identifying issues, and recommending or implementing effective solutions.
• Ensure the smooth operation of office equipment by completing preventive maintenance tasks, coordinating repairs, maintaining equipment inventories, and evaluating new equipment and techniques as needed.
• Provide accurate information by answering questions from colleagues, executives, and visitors in a professional and timely manner.
• Manage office supplies inventory by monitoring stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies.
• Support daily operations by scheduling and assigning administrative projects, tracking progress, and expediting work results to meet deadlines.
• Maintain professional and technical knowledge by attending relevant workshops, reviewing professional publications, building personal networks, and participating in professional associations when appropriate.
• Contribute to a collaborative team environment by assisting with related tasks and projects, and stepping in to support colleagues as needed.
• Greet and interact with executives, clients, and visitors in an outgoing and welcoming manner, ensuring a positive first impression of the office.

Essential Skills

• Demonstrated proficiency with Microsoft Excel.
• Strong attention to detail in all administrative tasks and documentation.
• Outgoing and welcoming personality with the ability to engage confidently with executives and visitors.
• Committed, reliable, and accountable work style.
• Sound judgment and practical common sense when handling day-to-day issues.
• Strong customer service orientation and the ability to respond professionally to inquiries.
• Effective verbal communication skills suitable for interacting with high-level professionals.
• Ability to organize, prioritize, and manage multiple administrative projects simultaneously.

Additional Skills & Qualifications

• Interest in developing professional skills through workshops, publications, and networking opportunities.
• Comfort with analyzing administrative processes and suggesting improvements.
• Ability to work both independently and as part of a collaborative administrative team.

Work Environment

The role is based in a very high-end office space that hosts a significant number of executives and leaders. The environment is professional, polished, and fast-paced, requiring consistent courtesy, discretion, and professionalism. The Administrative Assistant regularly interacts with high-level individuals and must be prepared to communicate clearly and confidently in person, over the phone, and via email. Professional attire is expected to align with the executive-level office setting.

Job Type & Location

This is a Contract position based out of Herndon, VA.

Pay and Benefits

The pay range for this position is $19.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Herndon,VA.

Application Deadline

This position is anticipated to close on Sep 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.