ADMINISTRATIVE ASSISTANT

Description

Florida Physician Specialists is seeking a reliable, organized, and detail-oriented Administrative Assistant to join our team. This position will provide general administrative and office support across various areas of the practice. The ideal candidate is adaptable, comfortable handling a variety of responsibilities, and able to work independently in a fast-paced medical practice environment. 

Key Responsibilities

• Provide general administrative and clerical support to staff and leadership
• Assist with day-to-day administrative needs
• Assist with basic accounting and financial tasks, including invoices, payments, reconciliations, and data entry
• Maintain accurate records and documentation
• Assist with entering and maintaining information in QuickBooks and other systems
• Prepare reports, spreadsheets, correspondence, and other documents as needed
• Assist with organizing and processing incoming and outgoing mail and correspondence
• Monitor office supplies and coordinate ordering as needed
• Assist with meetings, office events, and staff activities
• Provide support for various projects and initiatives throughout the practice
• Perform other duties and administrative tasks as assigned

Employment Type: Full-time or Part-time

Requirements

 Qualifications

• Previous administrative or office experience preferred
• Experience in a medical office or healthcare setting is a plus
• Proficiency in QuickBooks and Microsoft Office Suite required
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Comfortable working with numbers and basic financial information
• Ability to manage multiple tasks and priorities
• Ability to work independently and as part of a team
• Professional, dependable, and friendly demeanor
• Ability to maintain confidentiality and handle sensitive information appropriately