Administrative Assistant
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Kiddie Academy of Columbia, SC
SC
Summary
The Administrative Assistant will manage daily front-office operations, including greeting families, handling inquiries, and maintaining center records. They will also provide administrative support to the director and assist with scheduling, payroll, and classroom needs as required.
Job Description
Benefits:
- Flexible schedule
- Opportunity for advancement
- Paid time off
- Training & development
Join a Team That Helps Children and Families Thrive
We are seeking a friendly, organized, and dependable Administrative Assistant to support the daily operations of our childcare center. This person will often be the first point of contact for families, visitors, and staff, so a warm personality, professional communication, and a genuine desire to help others are essential.
The ideal candidate is proactive, detail-oriented, comfortable managing multiple priorities, and committed to creating a welcoming experience for every family who enters our center.
Key Responsibilities
- Welcome families, children, visitors, and prospective parents in a warm and professional manner
- Answer phone calls, and direct questions to the appropriate team member
- Assist with enrollment inquiries, center tours, applications, and new-family onboarding
- Track attendance and help ensure required forms and documents remain current
- Assist with tuition records, payment follow-ups, receipts, and basic administrative reporting
- Support staff scheduling, timekeeping, and payroll preparation
- Prepare correspondence, notices, reports, spreadsheets, and other center documents
- Communicate important reminders, events, and center updates to families
- Help maintain compliance with childcare licensing and program requirements
- Maintain a clean, organized, and welcoming front-office area
- Provide administrative support to the director
- Assist teachers and classrooms when needed and appropriately qualified
- Help coordinate center events, family activities, and staff meetings
- Perform other reasonable duties that support the successful operation of the center
What We’re Looking For
- Friendly, professional, and service-oriented
- Dependable, punctual, and able to take initiative
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Careful attention to detail and accuracy
- Ability to prioritize tasks and remain calm in a busy environment
- Comfortable working with children, families, and teachers
- Willing to learn childcare-management and administrative systems
- A positive team player who is flexible and ready to help where needed
Qualifications
- High school diploma or equivalent required
- Previous administrative, customer-service, school, or childcare experience preferred
- Experience in a licensed childcare center is a plus
- Ability to pass all required background and Central Registry checks
- Current TB test and physical, if required for the position
- CPR and First Aid certification preferred—or willingness to obtain certification
Why Join Us?
You will become part of a growing childcare center where your work directly supports children, families, and educators. This role is ideal for someone who enjoys building relationships, keeping an organization running smoothly, and contributing to a positive and caring workplace.
Position: Part Time and flexible hours.
Schedule: 30 hours per week.
Location: Columbia, South Carolina
If you are organized, welcoming, and passionate about supporting children and families, we would love to hear from you.
