Administrative Assistant
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RIVERSIDE MILITARY ACADEMY INC
Gainesville, GA, US
Summary
The Administrative Assistant provides comprehensive support to the President and executive leadership, including calendar management, meeting coordination, and switchboard operations. Additionally, the role assists the Office of Admissions with event planning, website monitoring, and general administrative tasks.
Job Description
Job DetailsJob Location: Riverside Military Academy - Gainesville, GA 30501Administrative Support to the President
Support and help schedule and manage the President’s calendar
Provide administrative support to the President as needed (phones, copying, printing, scanning, filing, scheduling internal meetings)
Coordinate catering requests for on-campus Board of Trustees’ meetings and academy special guests and visitors
Administrative Support to the Executive Leaders and Academy
Schedule internal academy meetings as needed
Update and maintain Blackbaud calendar
Serve as initial point of contact/switchboard for incoming calls
Coordinate, update, and manage automated phone system for incoming calls to RMA; including recording and activation of both standard and holiday messages
Greet academy visitors and special guests
Coordinate visitors and Raptor Visitor System
Coordinate and track reservations for conference rooms/meeting locations/campus venues
Coordinate, update, and maintain internal employee phone extensions list and directory by department
Coordinate with the Cadet Store any standard office supplies needed for each division of the academy
Coordinate outbound U.S. mail, overnight/2-day packages, and special delivery
Administrative Support to Office of Admissions
Essential responsibilities to Admissions as identified in the task list already developed
Serve as back-up to Admissions Coordinator
Monitor Admissions website information
Assist with Admissions events
QualificationsEducation
High school diploma
Associate degree in Business Administration or a related field preferred.
Experience
1-3 years of administrative, executive assistant, office management, or similar experience.
Experience supporting senior leadership, executives, or a president/CEO strongly preferred.
Experience handling confidential or sensitive information.
Key Skills
Strong verbal and written communication skills.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to prioritize multiple competing deadlines.
Proficiency with Microsoft Office, Word, Excel, Outlook, and PowerPoint.
Strong judgement, discretion, and confidentiality
Preferred Characteristics
Dependable and punctual.
Professional, organized, and service-oriented.
Flexible and able to adapt to changing priorities.
Takes initiative and anticipates administrative needs.
Maintains a positive attitude in a fast-paced environment.
