Administrative Assistant

Job DetailsJob Location: Corporate - Madison, WI 53718Summary:
The Administrative Assistant is responsible for day to day administrative duties of CSM Financial under the direction of the Finance Associate. 

Responsibilities:    

Process various transactions for financial services and truck leasing businesses
Support business leaders to improve process efficiency
Perform other related tasks as assigned by the business segment leadership

Duties:

Administer fuel tax reporting, investigate and approve invoices, vehicle titling and registration, etc.
Administer loan processing including scheduling ACH batches, NSF payment reversals, loan modifications, collections, etc.
Deposit check receipts
Process rental check-outs and check-ins
Create new customer records from incoming credit applications
Other office duties as assigned

QualificationsEducation, Skills, Experience:

Associate’s degree in Accounting or related field required
Prior experience in equipment financing or leasing is a plus
Good understanding and knowledge of common accounting concepts
Ability to learn systems applications
Preferred software experience: Excel
Strong organizational skills
Attention to fine detail and accuracy 
Excellent written, verbal, and customer communications skills
The ability to prioritize and handle several tasks simultaneously

Work Environment, Physical Demands:

Ability to sit, stand, bend, kneel, stoop and lift/move up to 25 lbs. on a regular basis
Ability to work in a dealership environment to include 8 - 12 hour days with frequent exposure to weather elements

CSM Job Standards Accountabilities:
Customer Focus: Actively looking for ways to identify customer needs. Then efficiently and effectively addressing those needs.
Communication - Visual and Verbal: Listening, speaking, and signaling so others can understand.  Communicate in spoken English well enough to be understood by others.  
Teamwork: Working cooperatively in a professional demeanor to complete work assignments.
Health, Safety, and Security:  Recognize and mitigate safety hazards including hazardous materials, environmental hazards, and accident conditions on a construction site.  Follow appropriate security procedures.
Scheduling and Coordinating:  Making arrangements that fulfill all requirements as efficiently and   economically as possible.
Problem Solving/Decision-making: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.
Adaptability and Lifelong Learning: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.