Administrative Assistant
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Jersey College
Naples, FL, US
Summary
The Administrative Assistant is responsible for managing the front desk, including answering multi-line calls, greeting visitors, and routing students. They also provide administrative support such as data entry, filing, processing payments, and maintaining student records.
Job Description
Job DetailsJob Location: Naples Campus - Naples, FL 34114Salary Range: $43,000.00 SalaryInformation:
Jersey College is an institution of higher learning with a vision to be nationally recognized through our dedication to excellence and innovation in nursing education while offering pathways for professional growth. Since our founding, Jersey College has graduated over 9,000 nurses.
Job Title: Administrative Assistant/ Receptionist
Job Responsibilities:
Student Routing
Filing
Report
Answering all incoming calls from multi-line switchboard
Transferring/routing all calls, taking messages as needed
Assisting all applicants and students (on the phone and in-person) with basic campus information
Greeting visitors and prospective students
Providing administrative support as needed (faxing, filing, basic word processing, etc.)
Processing incoming/outgoing mail and courier packages
Entering all data from phone inquiries into the system (e.g. name, addresses, and programs of interest)
Compiling all admissions documents for students folders prior to enrollment
Filing other pertinent information into student files, including transcripts
Maintaining student files on an ongoing basis to ensure completeness
Identifying required supplies and coordinating placement of orders
Proctoring entrance examinations
Maintaining test and interview schedules for management and admission representatives
Receiving and processing all cash and credit card payments from customers
Compiling weekly reports
Developing reports
Compiling all admissions documents for students folders prior to enrollment
Filing other pertinent information into student files, including transcripts
Maintaining student files on an ongoing basis to ensure completeness, including ensuring that electronic copies of students records are produced
Perform other duties and responsibilities as assigned
QualificationsPreferred Qualifications/Competencies
One (1) year of related experience and a High School diploma/GED
Proficiency in Microsoft Word and Excel
Excellent organizational, analytical, and problem-solving skills
Exceptional customer service, listening, and teamwork skills
NON-DISCRIMINATION POLICY
Jersey College does not discriminate on the basis of race, ethnicity, sex, gender identity, religion, sexual orientation, national origin, physical or mental disability, age, or military veteran status (“Protected Status”) and prohibits discrimination or harassment based on a Protected Status in any education program or activity that it operates, as required by the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII Title IX and their regulations, and other federal and state regulations and guidelines that prohibit discrimination, harassment, and retaliation against a Protected Status, including in admission and employment.
Inquiries about the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII or Title IX may be referred to Jersey College’s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator, the U.S. Department of Education’s Office for Civil Rights, or both. Jersey College’s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator is the Director of Institutional Effectiveness who may be contacted at the following: 546 U.S. Highway 46, Teterboro, NJ 07608; 201-489-5836; [email protected] ; or [email protected].
Jersey College’s nondiscrimination policy and grievance procedures can be located within the College Catalog (available at www.jerseycollege.edu/student-resources/college-catalog) under the sections entitled “Civil Rights Policies” and “Title IX and VAWA Policies”.
