Administrative Assistant

Job Description

The College of Agriculture and Life Sciences (CALS) at Virginia Tech is seeking a highly organized, detail-oriented Administrative Assistant to provide executive-level administrative and operational support to the Associate Dean for CALS Global.
This position serves as a primary administrative resource for CALS Global, managing complex scheduling, coordinating domestic and international travel, facilitating meetings and events, and supporting administrative processes that advance the college’s global engagement initiatives.

Key responsibilities include coordinating contract and agreement processes, monitoring sponsored program deadlines and fund closeouts, supporting procurement and financial transactions, facilitating personnel-related administrative actions, and managing logistics for events, visiting partners, and university engagements. The position works collaboratively with university offices, external organizations, vendors, and international partners to facilitate timely transactions, accurate documentation, and adherence to university procedures.

The successful candidate will demonstrate exceptional organizational and communication skills, sound judgment, discretion, and the ability to independently manage competing priorities while maintaining accuracy and responsiveness in a dynamic environment.

Required Qualifications

• Experience providing administrative support and coordinating daily operations in a professional office environment.
• Strong organizational skills, with the ability to manage multiple priorities, scheduling, travel, and deadlines.
• Proficiency with standard office technology, including Microsoft Office, electronic calendars, email, and spreadsheets.
• Strong communication and interpersonal skills, attention to detail, and ability to work independently and collaboratively.

Preferred Qualifications

• Experience supporting executive leadership and coordinating contracts, purchasing, or financial transactions.
• Knowledge of university policies, procedures, and administrative systems.
• Experience coordinating events or complex travel arrangements.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

$22.00 - $25.00/hr

Hours per week

Avg. of 29 hours per week (not to exceed 1,500 hours May 1 - April 30)

Review Date

October 6, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Tommy Thompson at [email protected] during regular business hours at least 10 business days prior to the event.