Activation Coordinator - Remote - Nationwide

Remote, Nationwide – Seeking Activation Coordinator

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.

Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations: Vituity has opportunities at 900 practices across the country, serving 14.5+ million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Provide logistical and administrative support for activations, conferences, festivals, speaking engagements, partnerships, and community events.
• Develop and maintain event timelines, activation plans, logistics checklists, workback schedules, and stakeholder action items.
• Coordinate with cross-functional teams, external event organizers, venues, vendors, sponsors, community partners, and other stakeholders.
• Confirm event requirements, deadlines, access details, shipping dates, setup windows, onsite contacts, and activation expectations.
• Support planning for activations such as Essence Festival, Martha’s Vineyard, LTOP/VCF activations, Boss Doctors, NAHSE/LTOP event, Dear Fathers events, Los Angeles festival, and South by Southwest conference.
• Coordinate all promotional materials, including books, bookmarks, tablecloths, signage, banners, displays, giveaways, printed collateral, and other branded materials.
• Maintain accurate inventory counts and identify replenishment needs in advance of each event.
• Coordinate ordering, production, packing, shipping, delivery, return, and storage of activation materials.
• Confirm that materials arrive on time, in good condition, and in the correct quantities for each activation.
• Organize materials so they are easy to transport, access, distribute, set up, and break down onsite.
• Partner with internal teams and vendors to ensure promotional materials align with approved brand standards and event requirements.
• Travel frequently with the CEO and/or CEO designees, live events, community activations, and executive engagements.
• Coordinate onsite setup and breakdown for activation spaces, including tables, books, signage, displays, stations, and promotional materials.
• Ensure activation spaces are organized, professional, welcoming, and ready before attendees arrive.
• Support onsite coordination and communication among internal partners, event organizers, vendors, and external stakeholders.
• Support book distribution, engagement stations, registration areas, signing opportunities, and other activation activities as needed.
• Troubleshoot onsite logistical issues quickly and professionally.
• Demonstrate flexibility and availability for occasional short-notice travel, evening events, and weekend activations.

Required Experience and Competencies

• Bachelor’s degree in a related field, or a combination of education and work experience that demonstrates the required knowledge, skills, and abilities required.
• Minimum one (1) year experience coordinating events, brand activations, conferences, community engagements, executive events, or related projects required.
• Experience managing event logistics, materials, vendors, timelines, and multiple stakeholders required.
• Prior experience supporting a brand, executive, podcast, nonprofit, foundation, community initiative, or thought-leadership platform preferred.
• Experience working directly with executives, external partners, sponsors, event organizers, and vendors preferred.
• Experience managing branded materials, inventory, shipping, event setup, and onsite activation logistics preferred.
• Willingness and ability to travel domestically with the CEO and podcast team, including occasional short notice travel preferred.
• Flexibility to work evenings and weekends in support of conferences, live events, activations, and executive engagements preferred.
• Valid driver's license and ability to transport event materials when needed preferred.
• Strong project management, organizational, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple events and competing priorities while maintaining accuracy and follow-through.
• Strong attention to detail and sound judgment in fast-moving environments.
• Ability to build productive relationships with cross-functional teams and external partners.
• Proactive, dependable, resourceful, and solutions-oriented approach.
• Ability to work independently while collaborating closely with a small team.
• Comfort setting up and breaking down tables, stations, books, signage, displays, and other event materials.
• Ability to protect confidential executive and organizational information.
• Comfort working in indoor/outdoor environments with changing schedules and logistical needs.

The Community

Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as virtual scavenger hunts and holiday celebrations
• Flexible work hours
• Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)
• Generous paid time off starting 3-4 weeks’ annually
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP and travel assistance included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $25.74 - $32.18 exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time, per diem, and temporary positions may vary. Please speak to a recruiter for more information.

Applicants only. No agencies please.