Accounts Receivable & Payable Clerk

Job Details: Job Location: Winter Park - Winter Park, FL, Position Type: Full Time, Salary Range: $40000.00 - $48000.00Salary, Job Category: Accounting, About Rifle Paper Co:

Rifle Paper Co. is a lifestyle brand rooted in illustration, color, and thoughtful design. What began as a stationery company has grown into a beloved brand spanning home décor, gifts, accessories, wallpaper, and more. As our business continues to grow, we’re looking for an Accounts Receivable & Payable Clerk to help ensure the accuracy, timeliness, and integrity of our customer accounts and receivables processes.

About the Role:

We are looking for an Accounts Receivable & Payable Clerk to support the day-to-day management of Rifle Paper Co.’s accounts receivable and payable functions. This role will be responsible for accurately processing vendor invoices, matching invoices with purchase orders and goods receipts, maintaining vendor files, and resolving vendor invoice discrepancies.  This role will also be responsible for accurately recording incoming payments, invoicing customers, and resolving customer invoice discrepancies.

The ideal candidate is highly organized, detail-oriented, and comfortable working with financial data and multiple priorities. This role requires strong follow-through and communication skills, as the Accounts Receivable and Payable Clerk will work closely with customers, vendors, and internal teams to resolve billing and payment questions and ensure accounts remain accurate and up to date.

This is a hands-on role that requires both attention to detail and the ability to identify and resolve discrepancies. The ideal candidate will be comfortable working independently while also collaborating closely with Accounting, Sales, Customer Experience, and other teams across the organization.

We believe great work can happen in different places, so this role offers flexibility in where you work. You can be based in either our Winter Park, Florida or New York, New York Office, or remotely if you reside in one of the following states: Kentucky, New Jersey, Virginia, North Carolina, South Carolina, Michigan, Pennsylvania, or Tennessee.

The anticipated salary range for this role is $40,000 and $48,000 annually. Final compensation offered will be determined based on factors such as relevant experience, qualifications, skills, and geographic location.

What You Will Do:

Accounts Receivable

Generate and distribute accurate customer invoices and maintain supporting documentation.
Process and apply customer payments, ensuring transactions are recorded accurately and timely.
Monitor customer accounts and AR aging, follow up on past-due balances, and support collection efforts.
Communicate with customers regarding invoices, payments, account balances, and billing questions.
Reconcile customer accounts and research discrepancies, credits, and billing issues.
Work with Sales, Customer Experience, and Accounting to resolve customer account and payment issues.
Prepare and maintain AR aging reports and other related reporting.
Maintain accurate records and support month-end close activities related to accounts receivable.

Accounts Payable

Process and accurately record vendor invoices, including matching invoices to purchase orders and receipts.
Prepare and process vendor payments via check, ACH, or wire transfer.
Maintain accurate vendor records and supporting documentation.
Monitor vendor accounts and payment schedules to ensure invoices are paid timely.
Reconcile vendor statements and accounts and research discrepancies.
Communicate with vendors and internal teams to resolve invoice, payment, and account questions.
Prepare and maintain AP aging reports and other related reporting.
Maintain accurate records and support month-end close activities related to accounts payable.

Team & Collaboration

Partner with Accounting and other internal teams to resolve customer and vendor account issues.
Communicate proactively regarding overdue balances, disputed invoices, credits, and other account concerns.
Support process improvements that increase accuracy and efficiency across AR and AP.
Handle sensitive financial and customer/vendor information with confidentiality and professionalism.

Qualifications: What We Are Looking For:

High school diploma or GED required; additional coursework or education in Accounting, Finance, or a related field is a plus.
1+ years of experience in accounts receivable/accounts payable, accounting, bookkeeping, or a related field preferred.
Working knowledge of basic accounting principles and accounts receivable processes.
Experience with invoicing, payment processing, account reconciliation, and collections.
Strong attention to detail and a high level of accuracy when working with financial information.
Strong Excel or Google Sheets skills and comfort working with accounting and ERP systems.
Strong organizational skills and the ability to manage multiple accounts, priorities, and deadlines.
Analytical and problem-solving skills, with the ability to research discrepancies and follow issues through to resolution.
Strong written and verbal communication skills and the ability to communicate professionally with customers and internal teams.
Self-directed and dependable, with the ability to take ownership of responsibilities while working collaboratively with a broader Accounting team.
Ability to handle confidential financial information with discretion and professionalism.
Experience with SAP Business One or another ERP/accounting system is a plus.