Accounts Receivable Clerk SOUTH

Job Details: Job Location: South Office - Hialeah Gardens, FL, Salary Range: Undisclosed,
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We are seeking a detail-oriented and motivated Accounts Receivable Specialist to join our growing team at American Engineering and Development Group. This position plays a key role in managing the accounts receivable process for construction projects, ensuring accurate contract billing, account reconciliation, collections, and compliance with contractual requirements.

The ideal candidate will work closely with Contract Administrators, Project Managers, clients, and the Accounting Department to support project billing, monitor receivables, and maintain healthy cash flow. This is an excellent opportunity for a professional seeking to advance their career in construction accounting.

Key Responsibilities

Accounts Receivable & Billing

Record and maintain contract billings within Sage 300 CRE and other accounting systems.
Prepare and process customer invoices in accordance with contract terms and project progress.
Generate and maintain accounts receivable reconciliations by project and contract.
Monitor and track outstanding receivables, account aging, and collection activities.
Assist with progress billings, retainage tracking, and contract-specific billing requirements.
Support the preparation and submission of AIA billing applications, including G702 and G703 forms, when required.

Contract Compliance & Project Support

Collaborate with Contract Administrators and Project Managers to ensure accurate billing and contract compliance.
Monitor project progression to ensure timely invoicing and collection activities.
Perform lien timing analysis and assist with lien waiver documentation and compliance requirements.
Maintain accurate records of contracts, billing documentation, retainage balances, and related project information.

Reconciliation & Reporting

Reconcile customer accounts and resolve discrepancies in a timely manner.
Prepare and analyze accounts receivable aging reports.
Track payment activity and identify delinquent accounts.
Provide management with updates regarding collections, account status, and receivable performance.
Assist with month-end close activities and audit support as needed.

Customer Service & Collections

Serve as a professional point of contact for customer billing and payment inquiries.
Follow up on outstanding invoices to support timely collections and cash flow objectives.
Investigate and resolve billing disputes while maintaining positive client relationships.
Document collection efforts and account communications accurately.

Benefits

Competitive compensation based on experience
Health Insurance
Dental Insurance
Vision Insurance
Health Savings Account (HSA)
401(k) Plan with Company Match
Paid Time Off
Paid Sick Leave
Paid Holidays
Performance-Based Bonus Opportunities

Work Schedule

Full-Time Position
Monday through Friday
8-Hour Day Shift
Flexible start time between 7:00 AM and 8:30 AM

Work Environment

In-office position located in Hialeah Gardens, Florida.
Collaborative, team-oriented environment within a growing construction organization.

 
Qualifications: Preferred Qualifications

Education

High School Diploma or equivalent required.

Experience

Minimum of one year of Accounts Receivable experience preferred.
Construction industry experience preferred.
Experience with construction billing, retainage, and contract administration is highly desirable.
Familiarity with AIA billing forms (G702 and G703) is a plus.

Knowledge, Skills, and Abilities

Strong understanding of Accounts Receivable principles and collection practices.
Knowledge of construction billing processes, retainage, and lien requirements.
Basic understanding of construction lien laws and compliance procedures.
Proficiency in Microsoft Excel and Microsoft Office applications.
Experience with Sage 300 CRE or similar construction accounting software preferred.
Excellent organizational, analytical, and problem-solving skills.
Strong attention to detail and commitment to accuracy.
Effective verbal and written communication skills.
Ability to work independently while contributing to a collaborative team environment.

Candidates with experience in construction accounting, Sage 300 CRE, AIA billing, retainage management, lien compliance, and contract billing are strongly encouraged to apply.

This role offers an excellent opportunity to contribute to the financial success of construction projects while developing expertise in construction accounting and project administration.