Accounts Receivable Associate (Part-time onsite)

Position:

Accounts Receivable Associate

Position Code:

TMT-JD-07

Reports to:

Treasury and Financial Control Manager

Supervisory Duties:

No

Position Objective: 

Accounts receivable duties include ensuring accuracy and efficiency of AR operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts/invoices. An Accounts Receivable Associate manages incoming payments, properly tracking them into the system to maintain accurate revenue bookkeeping records.

Position Requirements

Education:

High school diploma or GED. Bachelor's degree in accounting, Finance or Business Administration is preferred but not required.

Experience:

Proven working experience as Accounts Receivable Clerk, bookkeeper or accountant of minimum 1 yr.

Language -English Verbal:

Advanced

Knowledge and Skills:

• Basic accounting principles
• fair credit practices and collection regulations.

• Excel spreadsheet
• calculate, post and manage accounting figures and financial records.

• Accounting software(s) QuickBooks.
• Customer service orientation and negotiation skills.

Competencies

Ultramar Transversal Skills

• Strategic Vision 
• Ultramar Leadership 
• Manage Change
• Achieve Results with Operational Excellence

Specific Competencies

• Communication
• Work Management
• Thinking and Problem Solving
• Teamwork

Training Requirements: 

Detection of Training Needs by Position program

Job Responsibility Description

Main Activities 

Process incoming payments in compliance with Transmaritime accounting standards and procedures

Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ payments and data.

Prepare bills, invoices, and daily bank deposits

Reconcile accounts receivable ledgers to ensure that all payments are accounted for and properly posted.

Verify discrepancies by and resolve clients’ billing issues

Facilitate payment of invoices due (collections) by sending bill reminders and contacting clients

Generate reports detailing accounts receivable status

Assists management for the purpose of providing support and documentation on internal processes for accounts receivable

Assist other department areas to verify and confirm services are being billed properly to our customers

Assist and guides other accounting clerical staff by coordinating activities and answering questions.

Contributes to team effort by accomplishing related results as needed.

Maintain bookkeeping databases and spreadsheets, updating information as needed.