Accounts Payable/Payment Plan Coordinator
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Sinai Temple
Los Angeles, CA, US
Summary
The role involves managing accounts payable processes, including invoice reconciliation, vendor payments, and journal entries. Additionally, the coordinator serves as the primary point of contact for member payment plans and provides customer service for annual fee arrangements.
Job Description
EMPLOYEE: Accounts Payable/Payment Plan Coordinator
DEPARTMENT: Finance
SUPERVISOR: Director of Finance
STATUS: Part-time, Non-Exempt
POSITION SUMMARY
This position plays an essential role in Sinai Temple’s Finance Department as the primary person for cash distributions and the point person for member payment plan contracts. We are seeking a highly organized and motivated individual with a passion for numbers and a customer service mindset. This individual will manage relationships with our vendors, ensuring smooth payable transactions. Additionally, this person will be on the front lines in providing service to our clients, offering and executing payment plan options for Temple's annual fees.
PRIMARY DUTIES
- Payment Plan Coordinator
Provides customer service to our members by facilitating payment plans for annual fees, such as membership dues, Religious School tuition, and more.
- Assist members with inputting bank account or credit card information in ShulCloud
- Add Payment Plan “tag” indicator for each Temple member’s account in ShulCloud system.
- Maintain shared spreadsheet and update status as needed
- Contact families who default on payments for new payment
- Provide Member account details (Billings plus payments applied) when requested by staff and/or families.
- Confirm with each member on a payment plan to continue with new year’s membership renewals
- Accounts Payable
Manage the process of receiving, verifying, and reconciling invoices, including prepaid expenses. AP ACH, Online payments, and check printing to be performed weekly. Compile and maintain accounts payable records, including but not limited to AP ACH Contracts, vendor banking information, and vendor liability insurance.
- Establish and maintain effective relationships with outside vendors and employees.
- Creation of new vendor records when needed. Enter W9 information.
- Input properly approved and accurately coded disbursement requests into the accounts payable module in a timely and efficient manner.
- Identify and post prepaid expenses. Post Journal Entries to General Ledger to expense prepaid costs to the appropriate period.
- Verify math is correct on check requests and/or reimbursements. Verify receipts are legible. Verify wet signatures on all check/reimbursement requests.
- Collect and input W-9 information in AccuFund prior to release of payment.
- Prepare the Accounts Payable register for the Accounts Manager for review and approval of disbursement processing.
- Scan and upload images to individual bills in accounting software, including receipts for reimbursement.
- Post vendor invoices and prep for AP ACH transmittal. Input amounts owed to vendors on the JP Morgan Chase Bank website.
- Process stop payments, check voids/reversals.
- Prepare and file annual 1099 forms with vendors and the IRS.
- Prepare and upload the check register file for the JPMorgan Chase Bank Positive Pay Module weekly.
- Maintain and track the monthly recurring vendor spreadsheet. Monitor to avoid late payments.
- Be proactive in offering the AP ACH option to vendors. Collect signed Sinai Temple AP ACH Contracts.
Position Qualifications:
- Attention to Detail Proficiency, Excel skills, including VLOOKUP
- Problem solving— identify and resolves problems in a timely manner, gather and analyze information skillfully.
- Understand prepaid expenses and operating fiscal years.
- Customer service— manage difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to requests for service and assistance, and meet commitments.
- Planning/organizing— prioritize and plan work activities and use time efficiently.
- Quality control— demonstrates accuracy and thoroughness, monitors own work to ensure quality, and applies feedback to improve performance.
- Quantity—meets productivity standards and completes work in a timely manner.
- Adaptability— Adapts to changes in the work environment, manages competing demands, and deals with frequent changes, delays, or unexpected events.
- Dependability— Consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
- Safety and security— Observes safety and security procedures and uses equipment and materials properly.
TECHNOLOGY REQUIREMENTS
- Proficient with Microsoft Office software (Word, Excel)
- Proficient with database management systems: ShulCloud, AccuFund, and maintenance
Minimum Education:
Bachelor’s degree.
Salary & Benefits: Compensation commensurate with experience. Range: $28.00-$30.00/hour. 25 hours/week.
Contact Person:
Kay Maurren, Director of Finance. [email protected]
Sinai Temple is an equal opportunity employer. It considers applicants for all positions without regard to race, color, sex, national origin, age, or any other characteristics protected by applicable state or federal law. This job description is subject to change by management. Reasonable accommodation will be made in accordance with the law.
