Accounts Payable Specialist

Job Details: Job Location: Corporate Office - New Braunfels, TX, Position Type: Full Time, Salary Range: Undisclosed, About Us

At Team Housing Solutions, we deliver exceptional temporary lodging services to organizations deploying teams across the United States and globally. We build flexible, on-demand housing solutions by partnering with property owners, asset managers, and third-party providers, driving cost efficiency and operational agility for our clients.

Our mission is to provide superior temporary lodging experiences through streamlined systems, impeccable service, and a collaborative spirit that values our dedicated team, supply partners, and clients alike.

About the Role 

The Accounts Payable Specialist is responsible for receiving invoices for all sectors of the company (excluding hotels), and ensuring payment is processed in a timely manner. The Accounts Payables Specialist will work closely with all THS departments, as well as outside vendors.

Key Responsibilities

 Invoice Tracking 

Receive supplier invoices via email, mail, and Microsoft teams
Track invoices status throughout entire payment process
Code and post all invoices into accounting system
File Remittances and accompanied invoices weekly

 Compliance 

Ensure appropriate supplier paperwork is obtained and verified authenticity prior to supplier set up in accounting system
Follow appropriate approval process for all vendor invoices, received prior to processing payment
Submit all over budget invoices to the associated department leaders
Set up and maintain logins for all established supplier portals
Complete monthly audits for all corporate apartments

 Process Payments 

Complete payment on approved payables via check, ACH, portal or credit card
Prepare and mail vendor checks for corporate apartments
Set up FedEx Pickup for corporate apartments
Ensure remittances are provided to suppliers for all processed payments

 Supplier Relationship 

Maintain positive working relationships with all suppliers
Communicate with suppliers to clarify and rectify all invoice discrepancies
Obtain monthly statements from all qualified suppliers

Outcomes

Corporate Housing rent roll completed by/on the 1st of the month
Collect and enter all weekly invoices by Thursday at 5pm that same week
All supplier invoices paid on time
Obtain supplier statements by 5th of every month, ensure all invoices notated on statement are entered into accounting system prior to month end
Prior month’s invoices entered in by 15th of every month
Conduct Utility audits by the 20th of every month
Resolve invoice discrepancies within 1 week of discovery
All 1099’s sent out by January 31st

: Qualifications

High School Diploma or GED with some college; accounting degree preferred.
Two to Four years’ accounting experience
Skilled in accounting software and cost accounting
Proficiency in Microsoft Office
Strong Organizational skills