Accounts Payable Specialist

Job DetailsJob Location: Clearwater Express Wash HQ - Montgomery, TX 77316Salary Range: $50,000.00 - $60,000.00Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist owns the day-to-day flow of payables, customer refunds, and credit card activity across a multi-location operation. This position sits on a small, cross-trained accounting team where responsibilities shift as the business grows. These processes are established and running well today; the goal is to keep them accurate while continuing to find efficiencies. The ideal candidate brings fresh ideas, a sharp eye for where time is being lost, and the initiative to carry an improvement from suggestion to implementation.

Duties & Responsibilities

Code invoices to the correct GL account, entity, and location with a high degree of accuracy and efficiency
Process customer refunds, coordinating with site management and customer service to resolve them promptly
Review daily credit card transactions for accuracy; research and escalate exceptions
Manage credit card reconciliation, including daily sync to the accounting system, new card setup, user and tool updates, transaction approvals, and timely completion of reconciliations
Research and resolve invoice discrepancies, communicating directly with vendors as needed
Build and maintain Excel import templates for high-volume vendor payable files
Keep vendor records, W-9s, and tracking tools accurate and current
Assist with fleet assignments, store supply orders and coding, and banking as needed
Support month-end close, including accruals and account reconciliations
Look for opportunities to streamline AP workflows, and recommend process, control, or automation improvements
Take on special projects and cross-train on adjacent accounting functions as team needs evolve

QualificationsRequired Skills & Abilities

Strong understanding of accounting principles and practices
Solid technical skills in account reconciliation and month-end close
Detail-oriented with strong organizational and problem-solving skills
Self-starter who takes ownership of a process rather than waiting to be assigned the next step
Track record of identifying inefficiencies and driving improvements, not just executing an existing checklist
Efficient time management, with the ability to handle multiple responsibilities against competing deadlines
Able to work independently and as part of a team
Professional demeanor and positive attitude

Education & Experience

High school diploma or equivalent required; bachelor's degree in accounting, finance, or a related field preferred
3+ years of high-volume accounts payable experience required
Proficiency in Microsoft Excel and QuickBooks Online required
Experience with Bill.com and Emburse preferred but not required
Comfort using AI tools (Claude, ChatGPT, or similar) to work more efficiently is a plus