Accounts Payable Specialist

Job Title: Accounts Payable Specialist
Job Description

This role focuses on coordinating and processing accounts payable activities in a high-volume environment. The Accounts Payable Specialist accurately enters and codes invoices, reconciles vendor statements, and ensures timely and accurate payments to vendors. The position requires strong attention to detail, effective communication across all levels of the organization, and the ability to support accounting operations within a construction and materials management context.

Responsibilities

• Coordinate and process accounts payable transactions in a timely and accurate manner.
• Perform high-volume data entry of accounts payable, typically processing 100–200 invoices per week.
• Process checks for vendors, including scheduling and preparing payments in line with company policies.
• Match and receive invoices to purchase orders where applicable, using three-way matching procedures.
• Reconcile processed work by verifying entries and resolving discrepancies.
• Accurately charge expenses to accounts and cost centers by analyzing invoices and expense reports and recording appropriate entries.
• Pay vendors by monitoring discount opportunities, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and related documentation.
• Ensure credits are received for outstanding memos and issue stop payments as needed.
• Analyze and accurately code invoices in accordance with accounting and company requirements.
• Perform vendor statement reconciliation to ensure accounts are current and accurate.
• Maintain files and records in compliance with S.O.X. and company requirements.
• Protect the organization’s value by maintaining confidentiality of financial and vendor information.
• Support other accounting tasks and projects as assigned.
• Communicate effectively, both verbally and in writing, with team members and stakeholders at all levels of the organization.

Essential Skills

• 5–10 years of accounts payable experience.
• Strong accounts payable and invoice processing skills in a high-volume environment.
• Demonstrated experience with purchase orders and three-way matching.
• Proficiency in vendor statement reconciliation.
• Heavy data entry experience, including processing 100–200 invoices per week.
• Strong purchase order matching skills and attention to detail.
• Effective verbal and written communication skills.
• Proficiency with MS Office applications.
• Ability to maintain confidentiality and follow S.O.X. and company requirements.

Additional Skills & Qualifications

• High school diploma or GED required; associate degree (AA) preferred.
• Materials management experience, especially in a construction environment, highly preferred.
• Construction accounting experience strongly preferred.
• Experience with Concur expense reporting.
• Experience with business license renewals (nice to have).
• Power BI experience.
• Spectrum V14 experience is a significant plus.
• Experience working within a team-based accounting department.

Work Environment

This position is based in a cubicle office environment within a larger electrical contracting organization that supports major projects such as data centers, semiconductor facilities, transportation hubs, casinos, higher education institutions, and healthcare facilities. The accounting team consists of six members, including accounts payable associates, payroll staff, a senior accountant, and an accounting manager, fostering a collaborative and supportive team setting. The role requires working onsite Monday through Friday from 7:00 a.m. to 3:30 p.m. The organization offers a short-term project opportunity with competitive compensation and the potential to be considered for future openings.

Job Type & Location

This is a Contract position based out of Portland, OR.

Pay and Benefits

The pay range for this position is $30.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Portland,OR.

Application Deadline

This position is anticipated to close on Jun 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.