Accounts Payable Clerk (Part-time)

Studio in a School (Studio) seeks a detail-oriented, dedicated, and collaborative accounting professional to join our team as the Accounts Payable Clerk (Part-time). The Accounts Payable Clerk will provide support for Studio’s Accounts Payable functions. This position offers a valuable opportunity to gain hands-on experience in various aspects of accounting operations while contributing to the growth and success of New York City’s premier visual arts education organization.

The Accounts Payable Clerk is a part-time, non-exempt, non-union position, and is expected to work approximately 14 hours per week. The Accounts Payable Clerk will report to the Controller. 

About Studio in a School

Studio in a School fosters the creative and intellectual development of young people through quality visual arts programs, directed by professional Artist Instructors, arts and cultural internships, and apprentice-based learning in the arts. The organization also collaborates with and develops the capacity of classroom teachers, school leadership, and others who provide or support arts programming and creative development for young people both in and outside of schools.

Primary Duties and Responsibilities

• Accounts Payable (AP):

• Review, enter and process all check requests and invoices, assuring appropriate approvals and uploads of invoices, receipts, and other backup to Blackbaud Financial Edge NXT. Communicate with vendors as needed.
• Scan and upload AP back-up as needed.
• Print and prepare all vendor checks for review and signatures.
• Coordinate ACH payments with the Controller.
• Enter ACH payment dates into Blackbaud Financial Edge NXT.

• Credit Card Reconciliations:

• Complete monthly credit card reconciliations including collection of receipts, GL coding, and descriptions.

• Audit Preparation:

• Support the annual preparation of audited financial statements.

• Other duties and ad-hoc projects as assigned.

Required Skills and Background

Education and Experience

• Associate's degree in accounting or a related finance field with two to three years experience.
• Two years of experience with Blackbaud Financial EdgeNXT or similar accounting software.
• Experience in the nonprofit sector or related role is preferred.
• Familiarity with Microsoft Suite including Excel.

  Personal Qualities and Habits of Work

• Commitment to the mission of Studio in a School.
• Excellent organizational skills with a strong attention to detail. Values accuracy.
• Strong work ethic with an appreciation for deadlines. Adherence to project plans and following through.
• Willingness to take the initiative and prioritize and manage multiple assignments in a fast-paced environment. 
• Self-motivation, assertiveness, positive demeanor, and willingness to work in a collaborative team environment. 
• Practiced in handling confidential information and appropriate use of discretion.
• Ability to work independently with minimal supervision.

Location

• This position would be asked to work from the office one day per week in our office at 75 West End Avenue, New York, NY.

Benefits

• Paid Sick Time, Pre-tax Flexible Spending Accounts (FSAs), Pre-tax Commuter Benefits, 403b Retirement Plan, Aflac Supplemental Benefits, and Employee Assistance Program (EAP). 

Pay Rate

• The hourly rate for this position is $35.00 -$40.00 based on experience. 

To apply:

Please click on this link: Apply Now. Applications will only be accepted with a cover letter. No phone calls, please. Although we appreciate your interest, we will only contact the applicants we are considering for an interview. 

If much of this job description describes you, please apply for this role. Research shows that women and people from underrepresented groups often apply to jobs only if they meet all the qualifications. We recognize this and encourage those with relevant skills and experience to apply. 

Studio in a School is an equal opportunity employer and seeks to hire staff members who reflect the diversity of the communities we serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status, or any other characteristic protected by law. All are encouraged to apply.