Accounts Payable Clerk

Job Summary:

The Account Payable Clerk compiles and maintains verified accounts payable records. Reconciles statements and issues payment to vendors.

Essential Job Duties and Responsibilities: (Additional duties as assigned)

• Checks all vouchers and obtains appropriate payment approval.
• Posts all open items in accounts payable daily.
• Prepares accounts payable checks.
• Prints all accounts payable reports and maintains all accounts payable files.
• Reconciles statement and the ledger ensuring that payments are consistent with dealership schedules.
• Reconciles liability schedule.
• Communicates cash requirements for payable dates to the Accounting Manager.
• Audits freight bills against freight inquiries.
• Analyzes vendor accounts.
• Answers all vendor inquiries.
• Assists in monthly closings.
• Prepares analysis of accounts, as required.
• Assists with accounts receivable and special projects, as necessary to maintain team efficacy.
• Creates reporting structures to maximize visualization of data.
• Works within prescribed deadlines with accuracy. 
• Cross-trains others for this position as directed by management

Supervisory Responsibilities:

The AP Clerk has no direct supervisory responsibility.  

Required Experience and Education:

• High School Diploma or General Educational Diploma (GED)
• Previous AP/AR experience preferred.

Required Skills and Attributes:

• Must be able to manage multiple priorities effectively as well as multitask.  
• Must have strong organizational skills and be highly detail oriented.
• Must have excellent verbal, written, and electronic communication skills. 
• Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor.  
• Must exhibit analytical skills with the independent ability to research and initiative to conduct same.

Equipment, Machines and Software Used:

• Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks.

Physical and Mental Requirements:

• Ability to sit, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists.
• Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading.

Physical Exertion:

• Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
• Light exertion can involve sitting, walking and/or standing most of the time.

Environmental Conditions:

• Work is performed in an office setting.  
• Occasional weekend and evening hours are required.

Hazards and Safety Precautions:

• Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting.
• Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques.

Disclaimer:

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
• The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion.
• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.