Accounts Payable Associate

Job Title: Entry Level Accounting Associate

Job Description

This role supports a high-volume accounts payable department by accurately processing invoices, resolving discrepancies, and ensuring timely payments to vendors. It offers strong growth potential, extensive cross-training, and the opportunity to develop a broad range of accounting and operational skills within a supportive team environment.

Responsibilities

• Monitor and process vendor invoices with a focus on identifying and utilizing discount opportunities.
• Verify vendor information, including federal ID numbers, to ensure accuracy and compliance prior to payment.
• Schedule and prepare checks and other payment methods in a timely and organized manner.
• Resolve purchase order, contract, invoice, or payment discrepancies by researching issues and coordinating with internal teams and vendors.
• Review and maintain supporting documentation for all invoices and payments to ensure completeness and accuracy.
• Ensure that appropriate credit is received for outstanding memos and that vendor accounts reflect accurate balances.
• Perform three-way matching of purchase orders, receipts, and invoices to validate transactions before payment.
• Reconcile accounts payable transactions and assist with period-end closing activities as needed.
• Communicate with vendors via email and phone to address questions, resolve issues, and maintain positive relationships.
• Use Microsoft Excel and Outlook to track, organize, and communicate accounts payable information.
• Follow established policies and procedures while contributing to continuous improvement of accounts payable processes.
• Collaborate with team members and participate in cross-training to support broader departmental functions.

Essential Skills

• Experience processing high-volume accounts payable, including paying at least 500 invoices weekly.
• Hands-on experience with accounts payable functions such as invoice processing, purchase orders, and three-way matching.
• Proficiency in Microsoft Excel for organizing, tracking, and analyzing accounts payable data.
• Proficiency in Microsoft Outlook for managing email communication and coordinating with vendors and internal stakeholders.
• Strong skills in invoice processing, coding, and general accounting practices.
• Experience reconciling accounts payable transactions and resolving discrepancies.
• Ability to communicate effectively with vendors via email and phone to resolve issues and maintain accurate records.
• Attention to detail and accuracy when handling financial data and documentation.
• Ability to work efficiently in a structured, high-volume environment while meeting deadlines.

Additional Skills & Qualifications

• Experience working within a large accounts payable team or shared services environment OR Entry Level Candidate with Bachelors Degree in Accounting or related field.
• Familiarity with purchase order workflows and contract-related payment processes.
• Comfort with cross-training and learning new tasks to support multiple functions within accounts payable.
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Problem-solving mindset with the ability to investigate and resolve payment and invoicing issues.
• Interest in career growth within accounting or finance, supported by internal advancement opportunities.

Work Environment

The accounts payable team consists of approximately 45 professionals in a structured and collaborative department. Many leads and supervisors began as accounts payable administrators and advanced internally, reflecting a strong culture of development and promotion from within. This is a fully onsite role. During the initial training period of approximately 2 to 3 weeks, the schedule runs from 7:30 a.m. to 4:00 p.m. After training, team members select an 8.5-hour shift, with a required 30-minute lunch, starting as early as 6:00 a.m. or as late as 8:30 a.m. The organization emphasizes cross-training to provide exposure to a variety of skill sets and encourages continuous learning and growth. The environment is professional, fast-paced, and supportive, with a focus on teamwork, accuracy, and operational excellence.

Job Type & Location

This is a Contract to Hire position based out of Lewisville, TX.

Pay and Benefits

The pay range for this position is $19.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lewisville,TX.

Application Deadline

This position is anticipated to close on Sep 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.