Accounting & Hotel Development Project Coordinator

Description

Capital Management Inc.

Accounting & Hotel Development Project Coordinator

Department: Finance / Hotel Development
Reports To: Executive Vice President & Corporate Controller
FLSA Status: Exempt (or Non-Exempt, based on final classification)

Position Summary

The Time Accounting & Hotel Development Project Coordinator is a hybrid role that combines accounting support with project coordination for Capital Management Inc.'s hotel development initiatives. This position provides day-to-day accounting and administrative support while serving as the primary project liaison for the company's hotel development projects, ensuring communication, documentation, accountability, and project milestones remain on track.

During the anticipated 12–18-month development period, approximately 60% of this role will focus on coordinating the University of Kansas hotel development project, with the remaining 40% dedicated to finance and accounting support.

Essential Duties & Responsibilities

Accounting & Administrative Finance Support (Approximately 40%)

• Process accounts payable invoices accurately and timely.
• Assist with invoice coding, routing, approvals, and payment processing.
• Perform daily revenue reconciliations and investigate discrepancies.
• Prepare and organize credit card chargeback documentation.
• Reconcile and process corporate credit card expenses.
• Coordinate with the Corporate Controller and Accounting team to resolve outstanding accounting items.
• Maintain organized financial documentation and support month-end closing activities.
• Assist with various accounting projects and administrative functions as assigned.

Hotel Development Project Coordination (Approximately 60%)

• Serve as the primary project coordination liaison for the Executive Vice President and ownership team during the University of Kansas hotel development project.
• Attend development, construction, ownership, design, and stakeholder meetings.
• Represent Capital Management Inc. professionally during meetings when appropriate.
• Document meeting minutes, agendas, action items, and key decisions.
• Maintain comprehensive project schedules, timelines, and milestone tracking.
• Monitor open issues and ensure responsible parties—including EPC, Arrival, ESG, Marriott, Multi-Studio, KU, and CMI—complete assigned action items.
• Coordinate communication among project stakeholders to promote timely decision-making.
• Organize and maintain project documentation, including:
• Contracts
• Budgets
• Pro formas
• Construction schedules
• Correspondence
• Development documents
• Follow up with EPC and other development partners regarding outstanding requests and project deliverables.
• Prepare concise executive project status updates for leadership.
• Identify potential project delays or risks and communicate concerns proactively.
• Assist with special projects and additional development initiatives as assigned.

Qualifications

• Associate or bachelor’s degree in accounting, Finance, Business Administration, Project Management, or related field preferred.
• 3–5 years of experience in accounting, project coordination, executive administration, hospitality, commercial construction, or a related field.
• Hospitality, hotel development, commercial construction, or real estate development experience is preferred.
• Experience working with multiple stakeholders and managing competing priorities.
• Strong organizational and project management skills.

Knowledge, Skills & Abilities

• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Professional demeanor when interacting with executives, ownership groups, developers, architects, contractors, and external partners.
• Ability to maintain confidentiality.
• Strong problem-solving and critical-thinking skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Ability to quickly learn accounting and project management software.

Preferred Qualifications

• Experience in hotel development or commercial construction projects.
• Knowledge of accounting principles and financial reporting.
• Familiarity with hospitality operations and Marriott brand standards.
• Experience preparing meeting minutes, project documentation, and executive summaries.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Occasionally lift up to 25 pounds.
• Ability to travel to meetings and project sites as needed.

Work Environment

• Professional office environment with periodic travel to project sites, hotels, and stakeholder meetings.
• May require occasional evening meetings or flexibility to accommodate project schedules.

Benefits

Capital Management Inc. offers competitive compensation and benefits package designed to support the health, financial well-being, and work-life balance of our associates.

Eligible full-time associates may receive:

• Competitive salary
• Medical insurance
• Dental insurance
• Vision insurance
• Employer-paid Life and AD&D insurance
• Voluntary Supplemental Life insurance
• 401(k) Retirement Plan with Company Match (when eligible)
• Paid Time Off (PTO)
• Paid Holidays
• Employee Assistance Program (EAP)
• Professional development and career growth opportunities
• Employee hotel discounts where applicable
• Collaborative and supportive work environment
• Opportunity to work alongside executive leadership on high-profile hospitality development projects

Why Join Capital Management Inc.?

This unique position offers the opportunity to contribute to both the financial operations and strategic growth of Capital Management Inc. The successful candidate will play a key role in supporting executive leadership while helping coordinate the development of a landmark hospitality project, gaining valuable experience in hotel development, finance, and executive project management.

Work Location: In person