Accounting Associate

Remote Accounts Receivable Specialist role! Must have experience with collections and be comfortable making calls!

Job Description

The Accounting Associate supports high-volume accounting operations with a primary focus on accounts receivable, invoicing, and payment application. This role ensures accurate customer billing, timely collections, and thorough account reconciliation while working independently in a fully remote environment.

Responsibilities

• Generate, review, and distribute accurate customer invoices and support monthly billing cycles.
• Apply customer payments to the correct accounts and investigate any payment discrepancies.
• Monitor accounts receivable aging reports and perform collection activities on past-due accounts.
• Serve as the primary point of contact for customer inquiries related to invoices, payments, and account balances.
• Maintain accurate and up-to-date customer records, including documentation of collection efforts, payment commitments, and account activity.
• Prepare aging reports and communicate collection risks, trends, and issues to leadership in a timely manner.
• Assist with account reconciliations and credit card reconciliations to ensure accuracy and completeness.
• Support month-end close activities, including preparing and posting journal entries as needed.
• Contribute to cash management functions by helping track and reconcile cash activity.
• Identify and support process improvements within accounting operations to enhance efficiency and accuracy.
• Perform other assigned accounting duties as needed to support the broader finance and accounting team.

Essential Skills

• Minimum of 1 year of accounting experience, with strong accounts receivable exposure.
• Hands-on experience with invoicing, applying customer payments, and accounts payable processes.
• Advanced Microsoft Excel skills, including proficiency with Pivot Tables and VLOOKUP functions.
• Strong analytical and problem-solving skills with the ability to investigate and resolve discrepancies.
• Ability to work independently and effectively in a fully remote environment.
• Experience supporting high-volume accounting operations.
• Previous experience working in a remote role.

Additional Skills & Qualifications

• Associate degree in accounting or a related field preferred.
• Experience using Sage ERP software preferred.
• Demonstrated ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy in financial data.
• Effective written and verbal communication skills for interacting with customers and internal stakeholders.

Work Environment

This is a fully remote position that requires the ability to work effectively from a home office and remain engaged and productive without direct on-site supervision. Standard working hours are typically 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 6:00 p.m., and consistent online presence is expected during these core hours, including over the holiday season when operational demands are high. The role involves working with tools such as Microsoft Excel and, preferably, Sage ERP software, in a high-volume accounting environment. The position offers the opportunity to join a strong, supportive organization while enjoying the flexibility of remote work, provided the individual can manage their workload and responsibilities appropriately.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.