Accounting Assistant- Part-time
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PAC Properties
Los Angeles, CA, US
Summary
The Accounting Assistant is responsible for processing financial documents, including invoices, deposits, and payments, while maintaining accurate records in automated systems. They also reconcile general ledger accounts, prepare monthly reports, and assist vendors and clients with accounting-related inquiries.
Job Description
Description
1. Prepares and processes documents to disburse funds, make deposits and prepare reports.
2. Compiles and reviews information for accuracy; and maintain records.
3. Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
4. Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
5. Audits invoices against purchase orders, researches discrepancies, and approves for payment.
6. Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
7. Reconciles general ledger accounts with various registers.
8. Extracts general ledger information.
9. Reconciles report discrepancies and problems.
10. Codes data for input to financial data processing system according to company procedures.
11. Reviews, balances, and interprets computer reports, and makes corrections.
12. Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
13. Processes payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
14. Enters, updates, and/or retrieves accounting data from automated systems.
15. Posts financial data to appropriate accounts in an automated accounting system, according to instructions.
16. Files and/or removes records and reports.
17. Determines content and assembles data in order to prepare monthly reports for review.
18. Reconciles transactions, financial data, and other information to an automated accounting system.
19. Composes routine letters and reports using instructions or guidelines of the work area.
Interprets and applies instructions and guidelines to resolve work problems.
Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform the job successfully, an individual should demonstrate the following competencies:
· Analytical - Synthesizes complex or diverse information; Collects and researches data.
· Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
· Customer Service - Meets commitments.
· Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality.
· Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
· Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
· Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
· Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
· Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources.
· Quality - Demonstrates accuracy and thoroughness.
· Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
· Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
· While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
