Accountant

Job Title: Accountant

Job Description

The Accountant will support day-to-day accounting operations with a strong focus on month-end close, accounts payable, accounts receivable, payroll processing, and general ledger activities. This role plays a key part in ensuring accurate financial records, timely reporting, and smooth financial processes within a close-knit, collaborative team environment.

Responsibilities

• Prepare journal entries for month-end and year-end close to ensure accurate and timely financial reporting.
• Perform monthly account reconciliations and investigate variances to maintain accurate general ledger balances.
• Prepare financial reports and research account details as needed to support internal stakeholders and external partners.
• Process cash receipts from EFT, ACH, credit card, and check deposits and ensure proper application to customer accounts.
• Process all invoicing of sales order invoices and handle all sales order prepayments in a timely and accurate manner.
• Process all credit memos related to product returns and customer discounts and ensure proper documentation and posting.
• Process all credit card payments and ensure accurate recording in the accounting system.
• Maintain and update work instructions and process documentation for accounts receivable activities.
• Review accounts payable invoices for correct general ledger coding and ensure compliance with internal policies.
• Process all purchase order and non–purchase order accounts payable invoices, credit memos, and employee expense reports.
• Process check, ACH, and wire payments for accounts payable according to payment schedules and vendor terms.
• Perform weekly filing of paid accounts payable invoices and maintain organized vendor files.
• File non-paid accounts payable invoices and keep records current and accessible.
• Prepare weekly accounts payable schedules and other accounts payable reports as needed for management review.
• Process annual 1099 forms and ensure compliance with applicable reporting requirements.
• Maintain vendor accounts in the Rootstock system, including setup and ongoing updates.
• Maintain W-9 and ACH information files for vendors and ensure records are complete and up to date.
• Maintain ACH accounts in WSFS and ensure accurate and secure handling of electronic payments.
• Maintain and update work instructions and process documentation for accounts payable activities.
• Process biweekly payroll accurately and on schedule in coordination with internal stakeholders and external partners as needed.
• Maintain timesheet folders and ensure all required documentation is complete and properly organized.
• Process employee file updates related to payroll, benefits, and other relevant changes.
• Process sales and use tax payments and filings to ensure compliance with tax requirements.
• Manage petty cash, including disbursements, reconciliations, and recordkeeping.
• Oversee lab coat management, including distribution, tracking, and related recordkeeping as needed.

Essential Skills

• At least 3 years of experience working with accounts payable and accounts receivable.
• At least 2 years of experience posting journal entries and performing account reconciliations.
• At least 2 years of experience using an accounting ERP or accounting software system.
• At least 2 years of experience using Microsoft Excel for sorting, filtering, and basic functions.
• Strong knowledge of bookkeeping principles, including debits, credits, and general ledger structure.
• Proven ability to perform accurate reconciliations and resolve discrepancies.
• Experience processing invoices, credit memos, expense reports, and vendor payments.
• Experience processing cash receipts, credit card payments, and customer invoicing.
• Ability to prepare and maintain clear work instructions and process documentation.
• Strong attention to detail and accuracy in data entry and financial recordkeeping.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong organizational skills for maintaining vendor, employee, and accounting records.
• Effective written and verbal communication skills for working with internal teams and external partners.

Additional Skills & Qualifications

• Associate’s degree in accounting, finance, or a related field.
• Experience with Rootstock or similar ERP systems for accounting and vendor management.
• Experience working with banking platforms such as WSFS for ACH account maintenance.
• Familiarity with processing and filing annual 1099 forms.
• Experience with sales and use tax payments and filings.
• Experience supporting payroll processes, including biweekly payroll and timesheet management.
• Ability to adapt to a small, collaborative team environment and support cross-functional needs.

Work Environment

The role is based in a corporate office environment within a small, close-knit team of approximately 20 on-site employees and a total staff of about 50.

Job Type & Location

This is a Contract to Hire position based out of Warrington, PA.

Pay and Benefits

The pay range for this position is $30.00 - $34.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Warrington,PA.

Application Deadline

This position is anticipated to close on Sep 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.