281 - Secretary 1
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COMMUNITY ACTION ORGANIZATION OF WESTERN NEW YORK INC
Buffalo, NY, US
Summary
Provides administrative support to the Office Manager and Director, including licensing assistance, data compilation for reports, and managing program forms. Responsible for office supply distribution, equipment maintenance, and handling travel requests and payroll tasks.
Job Description
Job DetailsJob Location: Buffalo, NYSalary Range: $17.50 - $17.50 HourlySUMMARY
Subject to the direction of the Office Manager or Director. The person in this position will assist the Office Manager or Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Assists Office Manager with new and renewal licensing of CAO Head Start sites. Assists Office Manager in compiling data for Program Information Report (PIR). Program Secretary works with CAO Head Start Coordinators and personnel to create and update CAO Head Start program forms. Types minutes of meetings for CAO Head Start Program. Responsible for maintaining supplies inventory and distribution of supplies to CAO Head Start centers and office personnel.
Assists Office Manager in coordination of transportation. Responsible for trouble-shooting and maintenance of desktop copiers at various CAO Head Start sites. Makes deliveries or drop-off paper work to centers as needed. Maintain network printers in office. Prepares a variety of correspondence, complex summaries and reports as it relates to the program. Operates office machines and manages all out-of-town travel requests and reimbursements.
Serves as switchboard operator when needed. Assists Office Manager with time sheets and payroll. Fill in for office clerk as needed, model positive work ethic for parents and staff
Secretary 1 QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must have some training in the following:
Spreadsheet applications (i.e., Lotus, Excel)
Operating systems (i.e., Windows 3.1, Windows 95, MSDOS
Must have ability to understand and carryout complex written and oral instructions
Must have good organizational skills
Must have drivers license and transportation
EDUCATION and/or EXPERIENCE
Secretary 1: High School diploma
Either position:
Two to three years computer experience
Certificates, or other documentation, of computer training
At least two (2) years progressively responsible experience in secretarial work
Good knowledge of office terminology, procedures and equipment
Previous Head Start experience preferred
Erie County resident preferred
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk/hear, write/type, stand and walk. The employee must occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, sometimes, noisy.
APPLICATION REQUIREMENTS
Completion of the CAO of Erie County, Inc., application form including submission of official college/university transcripts and three professional references within a specified time period after application.
All persons hired for positions in CAO Head Start programs must pass a physical examination by a CAO physician (paid for by CAO),.
All persons hired in CAO Head Start programs must receive acceptable SCR clearance and be free of criminal convictions for crimes against children (misdemeanor and felony). Fingerprinting required.
Community Action Organization of Erie County, Inc., is an Equal Opportunity Employer.
Community Action Organization of Western New York, (CAO) is a 501(c) 3 nonprofit organization based at 45 Jewett Avenue, Buffalo, NY. The CAO is a community-based, citizen-driven organization founded in 1965 as part of our nation’s “war on poverty” and provides essential health & human services, educational and training programs to the poor, low-income citizens of Erie County, NY. The CAO serves the community through their network of more than 50 locations throughout Erie County. Through this network, CAO runs more than 50 children and family, crisis and emergency, neighborhood, employment and training, housing and development, drug and community technology programs and services. Our mission is to promote opportunities for low-income families and individuals to achieve and sustain self-sufficiency through advocacy, partnerships and services.
Each year we help more than 21,000 individuals and 9,000 families gain access to programs or services that might otherwise have not been available. The CAO also operates four resource centers in the city of Buffalo; the JFK Community Center, the Edward Saunders Community Center, the Pratt-Willert Community Center and the CAO Alphonso “Rafi” Greene Jr. Masten Resource Center. In addition, we operate a community resource center in Angola, NY. St. Martin Village, a 60 unit low-income housing complex at the site of what was once the German Roman Catholic Orphanage, is a recent addition to the CAO, and a community resource site which opened in 2012. We also initiated the Home Improvement Resource Program (HIRP) in 2012 and to date have provided millions of dollars in home improvement and weatherization resources to the community. In 2016, we also expanded our Head Start program to include three sites located within Niagara County.
Founded
1965
Company size
201-500 employees
Industry
Non-profit Organizations
Org type
Nonprofit
Headquarters
Buffalo, New York
Community Action Organization of Western New York, (CAO) is a 501(c) 3 nonprofit organization based at 45 Jewett Avenue, Buffalo, NY. The CAO is a community-based, citizen-driven organization founded in 1965 as part of our nation’s “war on poverty” and provides essential health & human services, educational and training programs to the poor, low-income citizens of Erie County, NY. The CAO serves the community through their network of more than 50 locations throughout Erie County. Through this network, CAO runs more than 50 children and family, crisis and emergency, neighborhood, employment and training, housing and development, drug and community technology programs and services. Our mission is to promote opportunities for low-income families and individuals to achieve and sustain self-sufficiency through advocacy, partnerships and services.
Each year we help more than 21,000 individuals and 9,000 families gain access to programs or services that might otherwise have not been available. The CAO also operates four resource centers in the city of Buffalo; the JFK Community Center, the Edward Saunders Community Center, the Pratt-Willert Community Center and the CAO Alphonso “Rafi” Greene Jr. Masten Resource Center. In addition, we operate a community resource center in Angola, NY. St. Martin Village, a 60 unit low-income housing complex at the site of what was once the German Roman Catholic Orphanage, is a recent addition to the CAO, and a community resource site which opened in 2012. We also initiated the Home Improvement Resource Program (HIRP) in 2012 and to date have provided millions of dollars in home improvement and weatherization resources to the community. In 2016, we also expanded our Head Start program to include three sites located within Niagara County.
Founded
1965
Company size
201-500 employees
Industry
Non-profit Organizations
Org type
Nonprofit
Headquarters
Buffalo, New York
